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University of California, Berkeley · 1 month ago

Development Coordinator (4722C), Haas School of Business - #82436

Berkeley, CA

Full-time

Hybrid

New Grad, Entry Level

$30.58/hr - $40.98/hr

The University of California, Berkeley is a world-leading institution dedicated to academic and research excellence. The Development Coordinator will provide comprehensive administrative support and project management for the Development team within the Haas Development and Alumni Relations unit, collaborating with frontline fundraisers and assisting with donor relations.

Responsibilities

Arrange and provide staff support for team meetings, including scheduling, preparation of meeting agendas, note-taking, and oversight of follow-up activities

Support team projects as needed, including team accountability on collaborative DAR projects

Acts as the primary liaison for the team with the Dean's Office

Collaborate with the Dean's office on calendaring for the Dean and gift officers and other team initiatives and special projects involving the Dean

Work in collaboration with the Prospect Research team to ensure data capture is maintained by gift officers, including contact reports and donor background information

Manage mass uploads of donor related activity for major gift officers (defined as 20+ entries), including contact information and other background information in campus advancement database (CADS), working in partnership with the unit's Information Strategy and Analytics team and the university's Prospect Development team

Develop expertise in CADS and associated fundraising reports and tools to assist with timely requests for information

Proactively evaluate new tools and reports and offer guidance to gift officers on how to utilize these on an ongoing basis

Coordinate team retreats and team building activities

Provide logistical support for major donor (prospective/active) visits on campus and occasional off-campus visits to corporate donor offices

Draft briefing materials and reports for donor visits involving the Dean or other senior school staff

Arrange travel booking for gift officers traveling domestically and internationally

Partner with gift officers to finalize thorough travel itineraries, briefing books, and collate and ship all necessary meeting or even materials

Complete travel reimbursements on behalf of gift officers in a timely and accurate manner

Organize and maintain digital filing systems, ensuring transparency and access to key documents for the Development team

Partner with DAR Operations to maintain an inventory of specialty branded items gift officers can use to steward donors

Assess office procedures and practices, recommend enhancements for efficiency and effectiveness, and manage implementation

Assists with general in-office reception duties such as responding to drop-in visitors and in-person inquiries

Provide overflow support to the DAR team, completing other administrative duties as needed and requested

Actively contributes to a team environment that fosters and promotes a culture of belonging for all, within the unit and at Haas

Completes required training on time and engages in opportunities for learning pertinent to the position or at the suggestion of the supervisor

Qualification

Fundraising knowledgeOrganizational skillsTime managementCADS experienceProcess improvementCustomer serviceInterpersonal skillsCommunication skillsProblem-solvingTeam collaboration

Required

Organizational and time management skills to perform multiple, simultaneous tasks and assignments efficiently in a fast-paced environment

Demonstrated skill at responding effectively to changing priorities and communicating with partners and customers

Proven attention to detail and ability to perform consistently and with a high degree of accuracy and consistent follow through

Demonstrated experience adopting, learning, and mastering new technologies

Demonstrated experience assessing and improving processes or systems

Ability to take initiative and solve problems independently while understanding when to seek guidance from manager or others

Experience communicating clearly and succinctly, both in oral and written communications

Strong demonstration of growth mindset and flexibility to work as a member of a high-performing, highly collaborative team of development professionals

Experience in providing prompt, courteous, and skillful customer service to maintain good relations with the general public, alumni, donors, perspective students, faculty, and colleagues

Excellent professional integrity, tact, discretion, and sound judgement, including handling confidential information

Available to work occasional evenings and weekends (with advanced notice). Overtime hours are compensated according to UC policy

Excellent interpersonal skills, demonstrating a desire to establish and maintain positive & professional working relationships with colleagues, students and team members

Exemplifies Haas' four Defining Leadership Principles: (1) Question the status quo; (2) Confidence without attitude; (3) Students always; and (4) Beyond yourself