University of California, Riverside · 1 month ago
Administrative Officer - Chancellor's Office
Riverside County, CA
Full-time
Onsite
Mid, Senior Level
$74K/yr - $133K/yr
4+ years expThe University of California, Riverside is a diverse research university located in Southern California. The Administrative Officer will provide executive-level administrative and operational support to the Office of the Chancellor and the Office of Government & Community Relations, ensuring efficient and professional operations while managing various administrative tasks.
Building MaterialEducationNon ProfitReal Estate
No H1B
Responsibilities
Provides executive-level administrative and operational support to the Office of the Chancellor and the Office of Government & Community Relations
Plays a central role in ensuring the efficiency, professionalism, and continuity of the Chancellor’s Immediate Office operations
Supports the broader administrative and fiscal functions of the Government & Community Relations unit
Provides high-level administrative support to the Associate Chancellor across various issues, projects, and initiatives
Scheduling, correspondence, and coordinating with campus and systemwide leadership
Serves as back-up calendar support for the Chancellor
Ensures operational continuity during staff absences in support of the Sr. Executive Analyst & Coordinator to the Chancellor
Supports travel planning, financial reconciliation, and calendaring for Government & Community Relations
Coordinating meetings with internal and external stakeholders to support effective engagement with community and government partners
Drafting, editing, and reviewing professional correspondence, reports, and communications on behalf of the Associate Chancellor and the Chancellor’s Office
Manages transactions in alignment with university policies
Processing travel arrangements, reimbursements, purchasing transactions, and account reconciliations
Oversees procurement activities such as vendor coordination, purchase order processing, and payment tracking
Works closely with Financial Planning & Analysis, Accounting, and Procurement to ensure fiscal accuracy and compliance
Maintains organized and auditable records of all budgets, expenditures, and transactions
Leads daily administrative functions to ensure the smooth functioning of the Chancellor’s Immediate Office
Provides support to other units within the Chancellor’s organization, including Legal Affairs
Managing the scheduling and logistics of the Chancellor’s conference rooms and coordinating events such as campus town halls and leadership sessions
Ensures safety preparedness and compliance with campus protocols as Building Supervisor for Emergency Conditions
Serves as the point of contact for resolving basic technology and facility issues in collaboration with campus partners
Serves as a liaison between the Associate Chancellor, the Assistant Vice Chancellor for Government & Community Relations, the Senior Executive Analyst & Coordinator to the Chancellor, and other senior administrative staff
Facilitates communication between the Chancellor’s Office, campus departments, the UC Office of the President, and external stakeholders
Supports project coordination and provides administrative assistance for strategic initiatives and special projects that advance the mission of the Chancellor’s organization
Proactively identifying administrative needs
Recommends and implements process improvements to enhance operational efficiency and service delivery
Qualification
Required
Bachelor's degree in related area and/or equivalent experience/training
4 - 7 years of related experience
Experience in higher education
Knowledge of a variety of administrative operations activities such as events planning, basic fundraising processes, risk management planning, website design, accounting and payroll, and contracts and grants regulations and guidelines
Thorough knowledge of financial analysis and reporting techniques, and/or human resources policies and procedures for staff and academic employees
Ability to use discretion and maintain confidentiality
Strong skills in short term planning, analysis and problem-solving and customer service
Interpersonal skills including verbal and written communication, active listening, critical thinking, persuasiveness, advising and counseling skills
Preferred
Experience using UCR financial systems and applications
Experience in event management and/or program development
Thorough knowledge of University rules and regulations, processes, protocols and procedures for budget, accounting and fund management, and/or personnel management
Solid knowledge of common University-specific computer application programs
Advanced knowledge of common University-specific computer application programs
Knowledge of UC systems, policies, and procedures
Benefits
Generous employee benefits package
Company
University of California, Riverside
Two Nobel laureates. Member of the Association of American Universities. Second in the nation for social mobility.
10001+ employees
Funding
Current Stage
Late StageTotal Funding
$2.5MKey Investors
US Department of Commerce, Economic Development Administation
2019-04-15Grant· $2.5M
Leadership Team
Akanksha Agarwal
Co-Founder and VP of The E Club
Dauda Gbujama
Co-Founder and Vice President - Black Scholars in Business (BSIB)
Recent News
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