BCFS Health & Human Services · 7 hours ago
Administrative Assistant
Tyler, TX
Full-time
Onsite
Entry Level
2+ years expBCFS Health & Human Services is a company dedicated to making a positive impact on the world. The administrative assistant is responsible for providing clerical support to the program director and other staff members, including tasks such as telephone reception, office management, and data entry, while ensuring compliance with agency policies and procedures.
Health CareMedicalNon Profit
No H1B
Responsibilities
Accept and screen incoming communications
Assist with intake processes
Data entry and maintenance of client information
Manage case files
Manage purchasing and inventory
Assist with budget tracking
Type and design documents
Coordinate travel arrangements
Support staff with administrative tasks
Work with various staff members and stakeholders
Attend meetings and trainings
Provide community outreach
Provide follow-up activities with clients and families
Maintain familiarity with community resources
Provide 24-hour on-call services (FAYS and HOPES)
Maintain accurate records and documentation
Submit reports and requisitions on time
Attend required trainings
Maintain office equipment and supplies
Track budgets and expenses
Provide support to staff and clients
Meet federal and state regulatory guidelines
Respond sensitively and competently to the service population’s cultural and socio-economic characteristics
Communicate effectively in writing and verbally in English
Work in a fast-paced environment
Maintain computer literacy required to meet the responsibilities of the position
Work effectively and without intensive supervision both independently and as a member of a multidisciplinary team
Travel as needed
Other job duties as assigned per grant requirements
Qualification
Required
High school diploma or GED equivalent
2 years of administrative experience with advanced skills in Microsoft Word and Excel
Maintain certificates required for the position including but not limited to First Aid and CPR
Valid Texas Driver's license with a clear driving record and reliable transportation
Pass a pre-employment drug screen and random drug screens
Provide proof or work eligibility status upon request
Pass a pre-employment and biennial criminal background and motor vehicle check (fingerprints needed if applicant has lived out of state within the past 5 years)
Preferred
Associate's degree
Experience managing multiple databases and filing systems
Company
BCFS Health & Human Services
BCFS Health and Human Services established in 1944 is a non-profit organization with locations and nationally doing noble work across Texas and the United States, specializing in community-based care for at risk families and children (abused and/or neglected & domestic violence), prevention & early intervention services, housing for young adults aging out of the foster care system, mental health & life skill services, advocacy and case management coordination for survivors of human trafficking, medical programs for women who are pregnant or post-partum, and serving families who have a child with a disability or special needs by providing them with an opportunity to visit the world’s first theme park designed with individuals with special needs in mind.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Maria Cansino
Partnerships Supervisor - Common Thread
Tiffany Hernandez
Regional Partnerships Coordinator
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