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OHM Advisors · 3 hours ago

Administrative Assistant

Livonia, MI

Full-time

Onsite

New Grad, Entry Level

OHM Advisors is a Community Advancement firm with a mission of Advancing Communities. The Administrative Assistant will perform a range of administrative duties supporting the Field Services Group, interacting with all levels of staff, and contributing to a collaborative work environment.

Consulting

Growth Opportunities

Hiring Manager

Vincenzio Glenn

Responsibilities

Assist with Contract and subcontract preparation, review and processing

Assist Project Managers with project needs relating to budgets, preparation of proposals and priced proposals and inputs in accounting software (job opening, maintenance and closing)

Assist with workload planning and coordination

Assist in onboarding incoming staff and help create a welcoming environment

Act as local Fleet Coordinator for SE Michigan under the direction of a Fleet Manager (Receive new vehicles, arranging outfitting & commissioning, coordinating towing and repairs, approval of work estimates within authorized limits)

Coordinate and process ordering for group. For example, creating and processing purchase orders for supplies and other equipment

Maintain equipment closet, ensuring stock of typical equipment and PPE and facilitating approval and ordering of non-stock equipment

Coordinate registrations, training, conferences, memberships, and sponsorships

Coordination of travel arrangements

Reconcile credit card receipts for leadership team

Manage group calendars, distribution lists, and communications. Assist staff by answering questions and responding to requests

Proof-read reports for spelling, grammar, formatting and general math accuracy

Work collaboratively with others across the organization on corporate-wide initiatives and committees

Suggest process improvements for tasks that seem inefficient

Coordinate group event planning for activities to build on OHM's positive employee culture

Support receptionist coverage, as needed

Qualification

ERP & accounting softwareOrganizational skillsTime-management skillsContract managementAttention to detailInterpersonal skillsWillingness to learnSupervisory skillsAutomotive maintenance knowledgeEvent planningCollaboration