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Clinton Health Access Initiative, Inc. · 2 months ago

Finance & HR Coordinator

Medford-Grants Pass Area

Full-time

Onsite

Senior Level

5+ years exp

The Clinton Health Access Initiative, Inc. (CHAI) is a global health organization committed to saving lives and reducing disease burden. The Finance & HR Coordinator will provide professional accounting, budgeting, compliance, payroll, treasury, and HR support within the CHAI Papua New Guinea office, working closely with various stakeholders and supervising finance and procurement staff.

Health Care

Responsibilities

Lead the development of the annual office budget and all donor-specific program budgets, recommending budget adjustments and other cost improvement measures

Review and monitor country financial performance against budget, identify variances, and provide timely analysis and recommendations for corrective actions

Support program teams to develop proposal budgets

Prepare and maintain relevant financial reports for internal and external stakeholders, and ensure all fund activities are following organization and grant requirements

Implement all necessary internal accounting and control procedures

Review all monthly balance sheets reconciliation conducted by the Finance and Procurement Officer for accuracy

Supervise the Finance and Procurement Officer in making sure entries in Quickbooks have followed the application of GAAP and any prevalent CHAI standards in reporting financial data

Supervise the Finance and Procurement Officer in making sure that a proper filling system for both hard and soft copy financial documents is implemented and maintained

Perform quarterly reconciliation between the GL and the asset register to ensure information recorded on the GL matches what is reported in the register

Review remittances of all applicable taxes in accordance with legal requirements in the country

Ensure accurate and timely submission of financial reports to HQ, donors and government regulatory agencies

Lead grant close-out process as per grant agreements

Lead the process of risk management by logging identified risks and mitigation across different grants and the office

Maintain a risk log and submit quarterly reports to facilitate management discussions regarding current and emerging risks

Manage the country’s treasury function (cash, bank, receivables, and payables) and ensure adequate resources are available for both administrative and programmatic spending

Manage local payments and process wire requests to Boston

Manage monthly cash forecasting and cash requests from Boston treasury team

Conduct monthly payroll reconciliation to ascertain that payroll register reconciles with the financial entries as per General Ledger (GL) distributed

Filling returns and making sure remittances to all relevant tax and social security agencies are made by the due dates without any errors

Lead the consolidation and review process of salary allocation files to be submitted to HQ and flagging any deviation from the original budget

Conduct quarterly spot checks to ensure internal control are being adhered to

Prepare and coordinate annual statutory audit, donor specific audits/assessments and CHAI internal audits

Ensure follow-up with audit observations and maintain an up-to-date remediation log (corrective action plan log)

Maintain, monitor and manage accuracy of HR data

Maintain and track all records on employee leave, benefits, and changes in personal details

Coordinate HR administrative processes that include new hire, job changes, contracts management and termination process in-country and with the Global HR team ensuring coordination with payroll

Coordinate the pre-hiring process including candidate sourcing, job posting and interview coordination

Coordinate the post-hiring process, including delivering onboarding and orientation activities

Support the Country Manager in ensuring that compensation practices are following current legislation and CHAI global compensation framework

Perform any other duties as assigned by the supervisor

Qualification

Financial ManagementAccounting SoftwareCompliance ManagementMicrosoft ExcelAnalytical SkillsLeadership SkillsTeam CollaborationProblem-Solving SkillsOrganizational SkillsAttention to Detail

Required

Bachelor's degree in Accounting, Finance, or related field

ACCA/CPA -PNG- Papua New Guinea qualification

Master of Business Administration (MBA) is an advantage

Minimum 5 years' experience in financial management or operations within an international NGO or similar environment

Strong analytical and financial modelling skills; advanced proficiency in Microsoft Excel and accounting software (e.g., QuickBooks)

Proven ability to implement internal controls and manage compliance in a complex donor-funded environment

Excellent communication, leadership, and team collaboration skills

Company

Clinton Health Access Initiative, Inc.

Glassdoor3.9

CHAI's mission is to save lives and improve health outcomes in low- and middle-income countries by enabling the government and private sector to strengthen and sustain quality health systems.

Founded in 2002

Boston, Massachusetts, USA

1001-5000 employees