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California Primary Care Association · 1 month ago

Senior Administrative Assistant - Hybrid Sacramento, CA

Sacramento, CA

Full-time

Hybrid

Mid, Senior Level

$59K/yr - $63K/yr

2+ years exp

California Primary Care Association (CPCA) is dedicated to improving community health through advocacy and education. The Senior Administrative Assistant will provide vital administrative support to the Development and External Relations department, ensuring efficient operations and facilitating meetings and events.

AssociationGovernmentHealth Care

Comp. & Benefits

Responsibilities

Provide administrative and office support for the Development and External Relations (DER) Department, including calendar management, travel coordination, and meeting support

Able to navigate, use and make changes within CPCA’s Association Management Software, various member engagement platforms and on CPCA’s website

Support CPCA’s webinar coordination and facilitation as needed

Support both in-person and virtual meetings managed by DER team members by sending agendas, taking notes, sending follow-up communication, and managing virtual meeting spaces as needed

Provide back-up support to other department administrative staff and reception as needed

Support CPCA in-person trainings and events, including room set up, registration and catering

Monitor and support general email boxes (outlook) for events, sponsorship and training

Support training and event marketing utilizing the Informz platform

Set up and monitor department related Smartsheet forms and dashboards as needed

Attend and participate in required Association meetings and events

Report regularly to supervisor

Occasionally travel a few times a year for conferences, trainings, or meetings by air and ground transportation

Other duties as assigned

Qualification

Microsoft OfficeAssociation Management SoftwareSmartsheetTime managementInterpersonal skillsVirtual collaboration toolsEvent coordinationProblem-solving

Required

Associate degree and a minimum of two years of administrative support experience required

Proficiency in Microsoft Office, web-based applications and platforms, and virtual collaboration and meeting tools

Maintain calendars and schedules for multiple staff

Assist with a variety of organizational administrative tasks including front desk operations

Arrange and organize travel and accommodations for multiple staff

Demonstrates effective time management, organization, and problem-solving ability

Effective interpersonal and professional skills when engaging with Association membership and Board of Directors, vendors, and partners

Treat sensitive matters with confidentiality

Able to navigate, use and make changes within CPCA's Association Management Software, various member engagement platforms and on CPCA's website

Support CPCA's webinar coordination and facilitation as needed