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GbOSS - Goldbelt Operations Support Services, LLC · 2 hours ago

Contract Support Coordinator

Juneau, AK

Full-time, Contract

Onsite

Entry Level

1+ years exp

Goldbelt Operations Support Services, LLC (GbOSS) is seeking a Contract Support Coordinator to assist the Contracting staff assigned to the Civil Engineering Unit with contract management. The role involves data entry, maintaining contract documents, reviewing procurement packages, and supporting the lifecycle of contract management.

Building MaintenanceConstructionHome Renovation

Responsibilities

Perform data entry, maintenance and queries in the various Coast Guard systems and conduct simple analysis of information through various reports. Manages the contract electronic filing for the unit

Review of assigned procurement packages, including procurement requests, technical specifications, cost estimates, and all referenced material for adequacy of content and compliance with applicable laws and procurement regulations

Prepares standard documents for the Contracting Staff. Review invoices, verify final balance and Contractor’s Release and prepare contract closeout documents for signature

Ensures that all required documents a Checklist are included in design packages upon receipt in Contracting Office and tracks these requirements as required

Inputs and verifies that all projects are in the DHS Acquisition Planning Forecast System (APFS)

Assist with Contractor Performance Assessment Reporting System (CPARS) including registering contracts, updating contracts, and monitor contract performance evaluations in the as well as provide assistance to registered users

Supports the Advanced Acquisition Plan (AAP) by generating and analyzing the monthly reports showing changes to the program, completing the Monthly Variance Report, completes missing data fields in SAM for weekly production meeting, and updates dates and milestones for production reports

Documents minutes for Contracting Office meetings and maintains an archive file

Supports data calls with required feedback, as directed

Prepare letters/emails correspondence; monitor and record any response

Prepare/update spreadsheets and/or presentations

Perform other duties as needed

Qualification

Microsoft ApplicationsFinancial Systems Modernization SolutionElectronic Contract Filing SystemContractor Performance Assessment Reporting SystemAcquisition Planning Forecast SystemMicrosoft Office SuiteData managementProject assignment oversightProfessional licensesCertifications

Required

Expertise in Microsoft Applications to produce letters, solicitations, modifications, awards, visual presentations, spreadsheets and e-mails communications with different governments agencies

Knowledge of certain office software programs to include, but not limited to: Financial Systems Modernization Solution (FSMS) or comparable contract solicitation and award software; Electronic Contract Filing System (ECFS) or comparable contract filing software; The Official US Government Systems (SAM.gov); Financial Procurement Desktop Next Generation (FPDS-NG); Contractor Performance Assessment Reporting System (CPARS); Acquisition Planning Forecast System (APFS) or comparable acquisition forecast systems; and Microsoft Office Suite, with an emphasis on Excel, and other various systems that may be utilized

High School Graduate or college diploma would be desired

Minimum of one year experience working in the acquisition field performing general office services, data management and project assignment oversight

Ability to pass an employment background check