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NEOGOV · 1 month ago

Executive Assistant to the Board of Supervisors

Sacramento, CA

Full-time

Onsite

Mid Level

$74K/yr - $90K/yr

3+ years exp

NEOGOV is a company that provides software solutions for government agencies. They are seeking an Executive Assistant to the Board of Supervisors who will perform professional administrative and clerical duties, assist in resolving constituent issues, and coordinate the work of other clerical staff under tight deadlines.

GovTechHuman ResourcesInformation TechnologySoftware

No H1B

U.S. Citizen Only

Responsibilities

Perform professional administrative and clerical duties for and on behalf of a member of the County Board of Supervisors

Resolve a variety of constituent issues and concerns

Provide information or direct questions and requests to the appropriate staff

Supervise, assign, review, and coordinate the work of other clerical and office administrative staff

Work under tight deadlines and be flexible and responsive to multiple and shifting demands

Be a creative and independent problem solver

Qualification

Calendar managementReport writingCustomer serviceOffice proceduresMicrosoft Office SuiteRecords managementSupervisory skillsDiscretionProblem solvingCommunication skillsOrganizational skills

Required

Three (3) years of full-time paid administrative/ secretary level (or above) experience with primary duties which include supporting top-level managers, senior executives or higher-level positions

Qualifying experience includes a combination of the following duties: managing schedules and calendaring; drafting, reviewing and sending communications on behalf of the supported person; organizing and preparing for meetings; gathering documents as needed; coordinating travel arrangements; and processing reimbursements

Education from an accredited college or university may be substituted for a maximum of two years of the required three years of experience as indicated above (30 semester units or 45 quarter units equal one year experience)

If the word 'experience' is referenced in the minimum qualifications, it means full-time paid experience unless the minimum qualification states that volunteer experience is acceptable

Part-time paid experience may be accumulated and pro-rated to meet the total experience requirements

If the minimum qualifications include an educational or certificate/license requirement, applicants must submit proof of requirements with the application

Criminal History and Background Checks: The County may access criminal history information on candidates who have accepted a conditional offer of appointment for this class consistent with the provisions of Board of Supervisors Resolution No. 82-602, Personnel Policies, and applicable federal and state laws

The County shall not consider for employment any candidate who has been convicted of a felony or misdemeanor that relates to or impacts the candidate's ability to perform the job duties of this class unless it is determined that mitigating circumstances exist

For purposes of accessing criminal history information, the candidate will be fingerprinted

A subsequent arrest notification may be obtained

Positions in this class require the incumbent to be able to: Sit for extended periods of time, Stand and walk for extended periods of time, Regularly communicate (verbal, written, visual) with the public, external and internal staff, Regularly use a telephone and electronic mail for communication, Regularly use a computer, keyboard and mouse, Regularly use office equipment such as copiers and fax machines, Lift, carry, push and pull objects up to 15 pounds such as office supplies or equipment, Intermittently twist to reach office supplies or equipment, Perform simple grasping and fine manipulations