Madhive · 4 hours ago
Workplace and Executive Assistant
Mountain View, CA
Full-time
Onsite
Entry, Mid Level
$60K/yr - $80K/yr
2+ years expMadhive is the leading independent and fully customizable operating system built to help local media professionals build profitable, differentiated, and efficient businesses. The Workplace and Executive Assistant will manage day-to-day office operations and provide comprehensive administrative support to executives, ensuring productivity and smooth office functions.
AdvertisingInformation TechnologyTV
Responsibilities
Provide administrative support to the senior leadership team by scheduling meetings, balancing competing responsibilities, and making decisions to optimize for priority and availability
Perform and prioritize multiple tasks seamlessly with excellent attention to detail and minimal supervision
Attend and travel to conferences with the Executives if needed (travel less than 5%)
Prepare and provide all briefing materials and bios prior to the executive meetings and engagements
Assist in preparing presentations and agendas
Manage and execute requests by coordinating cross-functionally with other departments for seamless project execution
Arrange all travel, including hotel accommodations, transportation, and itineraries for both domestic and international trips
Manage day-to-day operations of our Redwood City office, ensuring the office is maintained to the highest quality standards
Responsible for Madhive's office reception, including welcoming visitors, utilizing software systems to check in guests, and sitting at the reception desk
Assist in managing relationships with vendors to ensure all aspects of the office are running smoothly and escalating when appropriate
Support daily Madhive office needs including handling day to day requests for any in office services, coordinating equipment, setting up meeting rooms
Manage conference room calendar and assist with scheduling and rescheduling of meetings
Act as a point of contact for building and facility vendors as well as employees
Act as an ambassador of our culture and core values and serve as the face of our company at our office
Qualification
Required
2+ years of experience supporting C-Suite executives, preferably in a startup environment
Enthusiastic, resourceful, dependable, and organized
Superior verbal and written communication skills and a sharp attention to detail
Proven ability to handle confidential information with discretion, both business and personal
“Above and beyond” attitude, no job too big or too small
A planner with a sense of urgency, who has previous experience in office operations
Comfortable managing priorities while supporting multiple leaders
Highly proficient in PC & Mac Systems, Google Suite, and Microsoft Office
Preferred
Bachelor's Degree is preferred
Experience supporting Finance teams is highly desirable
Company
Madhive
Madhive is a tech company engineered for modern TV advertising.
501-1000 employees
H1B Sponsorship
Madhive has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (2)
2024 (2)
2023 (1)
2021 (3)
Funding
Current Stage
Late StageTotal Funding
$300MKey Investors
Goldman Sachs Asset Management
2023-06-13Private Equity· $300M
2019-01-01Series Unknown
2017-12-15Seed
Leadership Team
Luc Dumont
Senior Vice President Business Development
Recent News
2025-09-17
Company data provided by crunchbase