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M.C. Dean, Inc. · 1 month ago

Program Support Specialist 4- REMOTE

United States

Full-time

Remote

Senior Level

$113K/yr - $170K/yr

7+ years exp

M.C. Dean is a company that specializes in building intelligence through innovative engineering solutions for critical facilities and infrastructures. The Program Support Specialist 4 will provide essential project support, focusing on project scheduling and assisting project leaders in maintaining schedules for Building Automation and Industrial Controls projects.

Information Technology

H1B Sponsor Likely

Responsibilities

Work and collaborate with Program Management personnel on matters of business and contractual nature, such as preparation of proposal responses; preparation and monitoring of project deliverables; preparation and monitoring and project reporting; and addressing performance and/or funding issues

Maintain proposal, project and contractual documentation including contract repositories

Ensure compliance with contract requirements and perform all other position related duties as assigned

Perform responsibilities as focal point for ongoing issue resolution, including commercial and federal compliance (terms and conditions), acceptance, and payment issues

Responsibility for the administration of commercial and U.S. Federal contracts based on project milestones, to include responsibility for tracking and documenting change orders

Develop and maintain tracking lists for proposal, deliverable, project and contract management for team reviews and compliance

Responsible for ensuring team is compliant with project and contract requirements, deliverables requirements, and schedule requirements

Assist Program Manager in preparation of monthly reports and other financial reports

Organize project, proposal and contract meetings and assist in preparation of briefs, plans, spreadsheets, and other material

Prepare documentation for employee permits, security, certification, travel requests

Design, create, lay out, and produce technical documentation, including information sheets, reference guides, briefs, and presentations

Convey complex information and concepts in appropriate fashion to audiences with different levels of technical knowledge

Document and accurately capture information from meetings, conversations, and presentations

Research, analyze, and cite reference materials from print and online sources

Design professional document templates for internal and external use

Develop schedules, outlines, and templates for various types of proposal and project documentation

Write, edit, and proofread contract materials in response to client requests and requirements while meeting established schedules and deadlines

Conceptualize graphics, figures, tables, and other presentation techniques to optimize impact of information provided

Coordinate and assist with contract and proposal deliverables production, packing, and delivery (hard / soft copy) per RFP requirements

Qualification

Microsoft ProjectPrimaveraProfessional writingDocument productionMS Office SuiteMultitasking skillsOrganizational skillsCommunication skillsAttention to detail

Required

High School Diploma/GED with 12+ years of experience

Associate's Degree with 10+ years of experience

Bachelor's Degree with 7+ years of experience

Experience in professional writing, editing, and document production required

Excellent organizational skills and ability to work well under pressure; managing numerous interruptions

Accuracy and attention to detail

Ability to work independently and resolve practical problems

Must be an effective communicator with excellent written and oral communication skills

Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing

Must have strong multitasking skills

Must have strong computer skills in word processing, spreadsheets, databases, and interaction with customer portals and advanced knowledge of MS Office Suite

Experience authoring responses to statements of work, staffing plans, past performance sections, management plans, and executive summaries

Company

M.C. Dean, Inc.

Glassdoor3.6

M.C. Dean, Inc. offers comprehensive technological systems in Washington.

Founded in 1949

Vienna, Virginia, USA

5001-10000 employees

http://mcdean.com

H1B Sponsorship

M.C. Dean, Inc. has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (32)

2024 (21)

2023 (23)

2022 (14)

2021 (18)

2020 (17)