H2M architects + engineers · 2 months ago
Accounts Receivable (AR) Coordinator
Melville, NY, USA
Full-time
Onsite
New Grad, Entry Level
$24/hr - $35/hrH2M architects + engineers is a multidiscipline architectural, engineering, and environmental consulting firm seeking an Accounts Receivable Coordinator to join their Melville, NY office. The role involves managing accounts receivable operations, ensuring timely collections, and maintaining client relationships to resolve billing discrepancies.
Architecture
Responsibilities
Support the day-to-day operations of accounts receivable to ensure timely and accurate collection of payments. This includes tracking and updating all AR accounts through the following:
Proactively call clients to ensure balances due are received in a timely fashion
Serve as a direct point of contact for clients to resolve account issues and clarify discrepancies to ensure timely payments
Log collections updates and status into various reporting tools
Post daily cash receipts for both incoming electronic payments and paper checks
Review and process account adjustments as necessary
Provide customer service regarding collection issues, resolve/reconcile client discrepancies and payment schedules
Meet with project managers, directors, and executives to provide information on collections status and get updates to take further action
Enlist the efforts of Finance/other internal staff when necessary to accelerate the collection process
Create and maintain electronic files and correct all discrepancies to ensure compliance with IRS guidelines
Prepare Account Receivable reports as needed
Assist with month-end closing process
Performing other assigned tasks and duties necessary to support the Finance Department
Qualification
Required
Must have some prior demonstrated collections / accounts receivable experience
Associate or Bachelor's degree highly desirable
Knowledge of Microsoft Office (Outlook, Excel, Word) and Adobe Acrobat
Strong oral and written communication skills especially for AR and collections responsibilities
Must be extremely organized to ensure timely follow-up
Attention to detail and accuracy essential
Use of independent judgment and problem-solving skills essential
Must be able to work independently and as a team player
Ability to multi-task and work in a fast-paced environment
Benefits
Healthcare and wellness benefits
401(k) retirement savings with up to 6% employer matching contributions with 100% vesting schedule
Annual and spot bonus performance programs
Flexibility and paid time off
Tuition assistance for continuing education & professional licensure
Student loan debt repayment program
Technology allowance
Excellent professional development programs that are custom designed for employees at all levels
Different Employee Resource Groups, such as Diversity and Inclusion, Sustainability, Women’s Initiative and Young Professionals
Company
H2M architects + engineers
About H2M H2M architects + engineers is a multi-disciplinary professional consulting and design firm, proud of its long history of client service and consistent ability to meet tough architectural, engineering and environmental challenges head-on.
Founded in 1933
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Rich Humann
President/CEO
Joseph Mottola
Chief Operating Officer
Recent News
2025-10-07
2025-09-19
2025-06-18
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