Los Alamos National Laboratory · 3 weeks ago
Administrative Assistant 4
Los Alamos, NM
Full-time
Onsite
Mid, Senior Level
5+ years expLos Alamos National Laboratory is a multidisciplinary research institution engaged in strategic science on behalf of national security. They are seeking a highly organized Administrative Professional to provide business and high-level administrative support to the International Threat Reduction Group. The role involves serving as the first point of contact, managing multiple priorities, and supporting a range of administrative functions in a fast-paced environment.
Security
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Proven ability to organize, prioritize, and complete multiple tasks under strict deadlines and shifting priorities
Demonstrated dependability, punctuality, and consistent attendance
Excellent written and verbal communication, including strong proofreading and editing skills
Ability to compose clear, accurate correspondence and documents with attention to detail
Strong interpersonal skills and the ability to interact effectively with personnel at all levels, both internal and external
Expert-level proficiency in Microsoft Teams and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Ability to independently prepare professional documents and produce reports and presentations
Strong relationship-building and collaboration skills
Ability to handle difficult interactions with professionalism, tact, and discretion
Experience handling sensitive or classified information, including Controlled Unclassified Information (CUI), with discretion and diplomacy
Ability to work independently with minimal supervision, maintaining confidentiality and integrity at all times
Experience supporting teams in areas such as calendar management, travel coordination (domestic and foreign), procurement, meeting logistics, and timekeeping
Strong problem-solving abilities and initiative to identify, develop, and implement effective solutions
Demonstrated ability to balance long-term projects with urgent requests and shifting priorities
Proven ability to foster teamwork and collaboration across groups
Dependable, adaptable, and able to manage interruptions calmly and effectively
Qualification
Required
Proven ability to organize, prioritize, and complete multiple tasks under strict deadlines and shifting priorities
Demonstrated dependability, punctuality, and consistent attendance
Excellent written and verbal communication, including strong proofreading and editing skills
Ability to compose clear, accurate correspondence and documents with attention to detail
Strong interpersonal skills and the ability to interact effectively with personnel at all levels, both internal and external
Expert-level proficiency in Microsoft Teams and Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
Ability to independently prepare professional documents and produce reports and presentations
Strong relationship-building and collaboration skills
Ability to handle difficult interactions with professionalism, tact, and discretion
Experience handling sensitive or classified information, including Controlled Unclassified Information (CUI), with discretion and diplomacy
Ability to work independently with minimal supervision, maintaining confidentiality and integrity at all times
Experience supporting teams in areas such as calendar management, travel coordination (domestic and foreign), procurement, meeting logistics, and timekeeping
Strong problem-solving abilities and initiative to identify, develop, and implement effective solutions
Demonstrated ability to balance long-term projects with urgent requests and shifting priorities
Proven ability to foster teamwork and collaboration across groups
Dependable, adaptable, and able to manage interruptions calmly and effectively
Position requires a High School Diploma and 5 years related experience; or, an equivalent combination of education and experience directly related to the occupation
Preferred
Familiarity with LANL business systems, including Oracle, Ariba/purchase card procurements, the Foreign Visits Tracking System, badging and clearance systems, SharePoint, and MS Teams
Experience with Concur or a similar business travel system and familiarity with government travel policies
In-depth understanding of Laboratory organizational structures, operations, policies, and procedures
Active DOE Q clearance
Benefits
PPO or High Deductible medical insurance with the same large nationwide network
Dental and vision insurance
Free basic life and disability insurance
Paid childbirth and parental leave
Award-winning 401(k) (6% matching plus 3.5% annually)
Learning opportunities and tuition assistance
Flexible schedules and time off (PTO and holidays)
Onsite gyms and wellness programs
Extensive relocation packages (outside a 50 mile radius)
Company
Los Alamos National Laboratory
Los Alamos National Laboratory, a multidisciplinary research institution engaged in strategic science on behalf of national security, is
10001+ employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
US Department of EnergyU.S. Department of Homeland Security
2023-08-16Grant
2023-05-19Grant
2023-01-17Grant
Leadership Team
Alex Delaney
R&D Engineer, Detonation Science and Technology
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