County of Berks, PA · 1 month ago
Fiscal Manager (Facilities & Operations Department)
633 Court Street, Reading, PA, 19601, US
Full-time
Onsite
Senior Level
5+ years expCounty of Berks, PA is seeking a Fiscal Manager responsible for overseeing all fiscal areas of the Facilities and Operations Department and the County Bridge Program. The role includes ensuring compliance with financial regulations, managing budgets, and maintaining effective working relationships within the department and with external entities.
Responsibilities
Ensure all expenditures using Restricted County Bridge Program Funds are approved and in compliance with Penn Dot Publication 9
Assist the Pennsylvania Auditor General Representative with Liquid Fuels State Audits, as required
Submit forms MS-329, MS-340, and MS-999 forms in coordination with Penn Dot Municipal Services Representatives as required for Liquid Fuels Funded Projects
Prepare, submit, and maintain reports related to the use of Liquid Fuels Tax Funds, such as forms MS-991, Act 44 Report, Act 89 Report, and any other reports required by Penn Dot, Publication 9, or other governmental entity in accordance with report requirements
Manages the performance of and audits the outputs of the Fiscal Office/Support Staff
Determine assignments and work schedules. Evaluates staff performance through assignments, reviews work for accuracy, provides training and assistance, and recommends hiring, promotion, and disciplinary actions
Create and submit the Facilities and Liquid Fuels Annual Operating Budget in coordination with the Office of Budget and Finance, including sourcing quotes, proposals, and cost estimates for future year material, service, and fee expenditures
Assist upper management with the creation and submission of the Facilities and Liquid Fuels multi-year Capital Plan
Monitor the department(s) budget, quarterly, for irregularities, shortfalls, or savings. Report any findings as necessary
Create and submit budget transfers and journal entries as required
Review and approve budget transfers and journal entries of staff prior to submission
Create and maintain accurate and detailed financial reports for all major capital projects
Perform various types of financial analysis, as requested, and present information effectively, accurately, and in a timely manner
Create and submit annual end-of-year CAFR documents, including but not limited to AP-1 forms, AR-1 forms, IGR forms, and Purchase Order Carryforward List
Disburse, reimburse, and reconcile the department’s petty cash funds in accordance to county policy
Review and process invoices for payment, including comparing the prevailing wage table issued by Labor & Industry against certified payrolls submitted by vendors for approved capital projects
Receipt checks and wires from various revenue sources for parking, rental of space, reimbursements, and grants as required
Maintain records and make payments for registration and permit fees for equipment and locations operated by the Facilities Department
Enter requisitions for materials and services as required by the department and in accordance with the Purchasing Department’s policies
Review and approve all requisitions entered by F & O staff to ensure completion and accuracy
Maintain a record of expiration dates for all Facilities agreements and contracts to ensure no lapse or overlapping of services. Inform necessary personnel of end dates
Review and approve payroll data in accordance with county policy, Union Collective Bargaining Agreements, as directed by Human Resources and Payroll. Submit payroll correction forms as required
Develop, maintain, and adjust the department’s fiscal policies and procedures to improve their efficiency and effectiveness, as well as facilitate job responsibilities
Serve as liaison between Facilities and all other County departments, and outside vendors for fiscal-related matters
Store and maintain the department’s personnel files in accordance with departmental and county policies
Create and maintain accurate physical and digital file systems that keep records of invoices, payments, and receipts per department, County, State, and Federal record retention policies
Input Facilities and Operations archive materials into the archive management software program
Oversee procurement card program usage and compliance for departmental purchases
Other duties as required
Qualification
Required
Completion of a bachelor's degree in accounting or finance
Five years of related experience
Any equivalent combination of experience and training that provides the required knowledge, skills, and abilities
Comprehensive knowledge in financial & cost accounting, budgeting, payroll, purchasing, daily office operations, and personnel
Working knowledge of generally accepted accounting principles, practices, and procedures
Ability to evaluate, develop, and institute new accounting forms, records, procedures, and controls
Develop and implement fiscal goals and objectives
Ability to exercise judgment and discretion in applying and interpreting departmental policies and procedures
Analytical and problem-solving skills
Ability to meet deadlines and manage multiple tasks
Effectively communicate with all levels of management
Multi-task and operate efficiently in a high-volume environment
Demonstrate professionalism when interacting with departments and vendors
Establish and maintain effective working relationships
Ability to function autonomously with minimal supervision
Proven attention to detail and timely follow-through
Proficient in Microsoft Products, including Excel, Word, PowerPoint, and Outlook
Ability to handle stress
Physical presence in the office is required
Company
County of Berks, PA
It is the mission of Berks County government and all County employees to administer and deliver services to the citizens of the County in the most effective, efficient and professional manner possible within the constraints of the financial resources available.
1001-5000 employees
Funding
Current Stage
Late StageLeadership Team
Timothy Smith
Chief Information Officer
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