Apply on Employer Site

NEOGOV · 1 month ago

Assistant Property & Procurement Officer

Operations & Maintenance Building, FL

Full-time

Onsite

Mid, Senior Level

$80K/yr - $103K/yr

3+ years exp

NEOGOV is seeking an Assistant Property & Procurement Officer to join the City of Jacksonville Beach. This role involves planning, organizing, and supervising the activities of the Property and Procurement Division, including procurement, warehouse operations, and building maintenance.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Assists with the planning and direction of procurement activities including developing policy and procedures

Reviews bid documents and requisitions for compliance with City policies, procedures, state statutes, legal requirements, risk management, and codes; schedules and conducts receipt of bids and RFPs

Receives and processes purchase requisitions to determine requirements for competitive formal bidding, written quotations, verbal quotations, etc., in accordance with state and local procurement laws; requirements, and policies

Assists with property management activities and building maintenance

Develops contract specifications for building/facility systems and other service contracts; reviews bids and makes recommendations

Supervises assigned personnel, providing training and ensuring safe operations

Meets with sales representatives to discuss products and services

Prepares requisitions, purchase orders, bid packages, proposals, contracts, and general correspondence

Interacts with vendors and City personnel to coordinate deliveries, schedule service, and resolve problems and conflicts regarding pricing, terms, damaged merchandise, etc

Develops, supervises, and coordinates comprehensive programs for the operation, maintenance, and repair of City properties

Evaluates and coordinates maintenance projects with City departments

Assists with the preparation of the division operating and capital budgets

Inspects projects to ensure compliance with City policies, procedures, codes, and standards of quality and safety

Schedules, directs, and oversees the work of contractors; ensures compliance with safety rules and regulations

Provides division-wide leadership and management; may serve as acting Property and Procurement Officer in the absence of the PPO, or as assigned

Plans, develops, supervises, and coordinates warehouse functions; oversees the City’s fleet and fuel programs

Performs general administrative work as required including correspondence, attending meetings, preparing reports, and preparing work records

Prepares and ensures accurate and complete maintenance of records and reports

Handles a variety of emergency problems; performs related tasks as required

Qualification

Procurement laws knowledgeConstruction project managementFacility management experienceMicrosoft Office proficiencyContract specification developmentSupervisory skillsCommunication skillsTeamwork

Required

A Bachelor's Degree in Business Administration, Property Management, Procurement, Construction Management or related field

Three years of professional experience in managing diverse procurement and facility management operations

Supervisory experience in a related field is preferred

A driver's license valid in the State of Florida

Comprehensive knowledge of state and city purchasing and procurement laws, requirements, and policies

Comprehensive knowledge of the construction project management process

Comprehensive knowledge of leased facilities administration

Thorough knowledge of purchasing and procurement terms and a working knowledge of legal requirements regarding contracts

Considerable working knowledge of Microsoft Office applications

Thorough knowledge of the methods, materials, tools, and equipment used in the operation, maintenance, and repair of property and leased facilities

Thorough knowledge of hazards and safety precautions associated with assigned work

Thorough knowledge of applicable codes, laws, ordinances, standards, and regulations pertaining to the specific duties and responsibilities of the position

Ability to write and edit requests for proposals, bids, and specifications for procurement

Ability to make time and material estimates

Ability to plan and supervise the work of others

Ability to work from sketches, blueprints, and drawings

Ability to post accounts and to perform mathematical calculations quickly and accurately

Ability to prepare and maintain records and files

Ability to establish and maintain effective working relationships with City officials, employees, and the general public