Administrative Coordinator III jobs in United States
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University of Rochester · 1 month ago

Administrative Coordinator III

positionHenrietta, NY
timeFull-time
remoteOnsite
seniorityEntry Level
money$18.65/hr - $26.11/hr
date2+ years exp

The University of Rochester is committed to fostering an inclusive community and is seeking an Administrative Coordinator III. The role involves managing calendars, preparing documents, maintaining filing systems, and providing general office support while ensuring effective communication within the department.

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H1B Sponsor Likelynote

Responsibilities

Types correspondence, reports, and other materials
Conducts information retrieval and data entry
Compiles, organizes, and maintains records of business transactions
Maintains moderately complex indexes and files
Opens, sorts and routes incoming mail, answers correspondence and prepares outgoing mail
Maintains and updates filing, inventory, mailing and database systems
Operates office machines such as photocopiers and scanners, voice mail systems and personal computers
Completes and mails bills, contracts, policies, invoices and checks
Compile, copy, sort, and file records of office activities
Answers phones, direct calls and take messages
Manages calendars and schedules meetings
Prepares and edits documents, presentations, and reports
Handles correspondence, including email, mail, and phone communications
Maintains filing systems and ensures document organization and confidentiality
Modifies and records data and runs pre-built reports
Works closely with the department team
Organizes relevant data for given department
Serves as department point of contact for certain tasks
Communicates with departments and outside entities by answering phones, monitoring central email inboxes, and distributing notices
Provides general office and front desk coverage as needed
Maintains a comprehensive understanding of the respective database, policies, and norms to ensure efficiency in the department
Assists in planning and executing departmental projects and events
Other duties as assigned

Qualification

Document preparationCalendar managementData entryFiling systemsCommunication skills

Required

High School diploma or equivalent Required
2 years of relevant experience Required
Or equivalent combination of education and experience Required

Company

University of Rochester

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The University of Rochester is a private research university located in Rochester, New York.
dateFounded in 1921
location
Rochester, New York, USA
people-size10001+ employees
web-link
https://www.urmc.rochester.edu

H1B Sponsorship

University of Rochester has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (234)
2024 (126)
2023 (130)
2022 (106)
2021 (100)
2020 (92)

Funding

Current Stage
Late Stage
Total Funding
$20.43M
Key Investors
National Science FoundationUnitedHealthcareSociety to Improve Diagnosis in Medicine
2023-09-25Grant· $18M
2023-07-26Grant· $0.07M
2022-09-20Grant· $0.05M

Leadership Team

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David Linehan
Chief Executive Officer
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Recent News

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Company data provided by crunchbase