Prologis · 7 hours ago
Office Assistant
Chicago, IL
Full-time
Onsite
Mid, Senior Level
$24.04/hr - $31.25/hr
5+ years expPrologis is a leading company in the corporate real estate sector, known for its extensive portfolio and innovative solutions. The Office Assistant will support the Chicago Market Leader and team by managing administrative functions, enhancing customer satisfaction, and ensuring smooth business operations in the office.
IndustrialLogisticsReal Estate
Hiring Manager
Heidi Bogner
Responsibilities
Act as the gatekeeper and champion of the Chicago office and team
Assist with managing the G&A budget for Chicago office and market team
Responsible for handling primary point of contact responsibilities for various vendors, including but not limited to, building security and administration, office maintenance, after-hours answering service, and office equipment maintenance
Collect and prepare information used for presentations/meetings
Coordinate travel arrangements, department meetings and special events
Manage expense reports and process invoices
Assist with creating marketing collateral and presentations
Manage internal and external communications
Assist with planning and managing customer and broker events
Serve as office manager with responsibilities that include but not limited to – coordinating supplies, office coverage, IT support for office equipment, repairs in partnership with property managers, cater and plan office meals and events as requested
Be willing to take on new projects as requested
Qualification
Required
Interest in corporate real estate business
Proficient in current systems - MS Office Suite, accounting/travel software, and Salesforce
Must be a team player that is proactive and takes initiative
Excellent multi-tasking skills with the ability to meet tight deadlines
Integrity and discretion in handling confidential information and professionalism in dealing with different levels of colleagues
Excellent communication skills, both written and verbal
Detail-oriented with strong planning, organizational and time-management skills
Ability to work well under pressure; can easily adapt to change
Preferred
5+ years of office/administrative assistant or relevant experience
Benefits
Healthcare
Dental
Vision insurance for employees and eligible dependents
Wellness, financial, and work/lifestyle-specific benefits
401(k) retirement plan has a company match of 50% up to 12% of eligible compensation
Generous PTO with a starting accrual of 22 days a year in addition to paid holidays and volunteer time
Company
Prologis
Prologis is an owner, operator, and developer of industrial real estate, logistics, and supply chain.
1001-5000 employees
H1B Sponsorship
Prologis has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (12)
2024 (15)
2023 (8)
2022 (10)
2021 (6)
2020 (2)
Funding
Current Stage
Public CompanyTotal Funding
$3.24BKey Investors
European Investment Bank
2025-05-22Post Ipo Debt· $3B
2024-12-11Post Ipo Debt· $236.38M
1994-04-08IPO
Leadership Team
Hamid Moghadam
Chairman & CEO
Carter Andrus
Chief Operating Officer
Recent News
2025-12-20
2025-12-17
Company data provided by crunchbase