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VITAS Healthcare · 1 day ago

Sr Executive Assistant & Corporate Events to the CEO

Cincinnati, OH

Full-time

Onsite

Senior Level, Lead/Staff

8+ years exp

VITAS Healthcare is seeking a Senior Executive Assistant & Corporate Events professional to serve as a trusted partner to the CEO. This role provides high-level administrative support while overseeing the coordination of corporate events that reflect the company's mission and values.

Health CareHospital

Hiring Manager

Lisa Tyrrell

Responsibilities

Orchestrate the CEO’s calendar, travel, and meeting logistics with precision and foresight

Serve as the primary liaison for internal and external communications, exercising sound judgment and discretion

Prepare and refine executive-level documents, presentations, and correspondence

Maintain confidential records and files with integrity and care

Anticipate the CEO’s needs and proactively prepare materials, insights, and follow-ups

Coordinate board and leadership meetings, including agendas, materials, and minutes

Manage expense reports and administrative workflows with efficiency and accuracy

Strategically manage a highly dynamic and complex executive calendar, balancing internal meetings, external engagements, travel, and personal commitments

Prioritize and coordinate appointments across multiple time zones, ensuring alignment with organizational priorities and minimizing scheduling conflicts

Serve as gatekeeper and facilitator—screening requests, anticipating needs, and proactively adjusting the schedule to accommodate shifting demands

Collaborate with senior leaders, board members, and external stakeholders to secure time-sensitive meetings and maintain seamless communication

Ensure the CEO is fully prepared for each engagement by providing agendas, background materials, and briefing documents in advance

Maintain flexibility and responsiveness to last-minute changes, urgent requests, and high-stakes scheduling scenarios

Lead the planning and execution of corporate events--from leadership summits to employee engagement initiatives

Manage event budgets, negotiate vendor contracts, and oversee logistics

Collaborate with cross-functional leaders to align event goals with organizational priorities

Manage venue selection, catering setup, and on-site execution with grace under pressure

Create event timelines, communications, and registration processes

Conduct post-event evaluations and deliver insights for continuous improvement

Qualification

Executive-level supportCorporate event planningMicrosoft Office SuiteVirtual collaboration toolsWritten communicationVerbal communicationOrganizational skillsTime-management abilitiesEmotional intelligence