Police Athletic League, Inc. · 1 month ago
Administrative Assistant (Youth Employment Department)
Jamaica, NY, USA
Full-time
Onsite
Mid, Senior Level
$18/hr - $25/hr
5+ years expThe Police Athletic League (PAL) of New York City is an independent youth development nonprofit organization dedicated to serving communities through various programs. They are seeking a part-time Administrative Assistant for the Youth Employment Department, responsible for managing administrative tasks, employee records, and program documentation to support Workforce Development Programs.
ChildrenNon ProfitRecreation
Responsibilities
Provide administrative oversight, direction, training, and support to staff, volunteers, and interns to ensure the effective and professional administration of the department’s Workforce Development Programs and related activities
Under the direction and approval of the Director, establish and maintain systems to monitor and manage employee records and files; conduct new employee orientations; and oversee and document the use of sick, vacation, and personal leave, as well as instances of lateness
Under the direction and approval of the Director, establish and maintain systems to monitor and manage participant intake and enrollment records for all Youth Employment Workforce Program participants
Generate and maintain management information systems that enable and support the effective and efficient administration of Youth Employment Workforce Program operations
Oversee the professional use of phones and provide technical assistance to staff when necessary
Order, secure, manage, and maintain office supplies and equipment
Receive and disseminate correspondence to appropriate staff, with special attention to communications from PAL Headquarters, as well as government and financial documents
Respond to requests from PAL Headquarters with approval and direction from the Director
Provide general administrative and operational support to ensure the successful implementation of the department’s Workforce Development Programs and related initiatives
Qualification
Required
A minimum of sixty credits towards a degree from an accredited college or university in administration and/or human resources
A minimum of five years professional paid work experience in a non-profit youth or social service agency in an administrative or managerial capacity
Demonstrated skills and competencies in the program and human resource administration, and ability to manage multiple administrative tasks while meeting deadlines
Ability to creatively problem-solve information management challenges
Professional communication skills, both oral and written. Ability to interact professionally and effectively with staff, volunteers, program members, parents, community residents, visitors, and vendors
Computer proficiency in Microsoft Word, Access, Publisher, and Excel
Familiarity and compliance with office protocols involving dress, demeanor, record keeping, confidentiality, staff meetings, visitors, and employee use of supplies and equipment
Company
Police Athletic League, Inc.
The Police Athletic League of New York City, also known as PAL, is the best friend a kid can have! With the support of committed staff and dedicated NYPD officers, more than 30,000 young people have access to fun-filled academic adventures, sports, arts, job training and mentoring in underserved neighborhoods throughout New York City.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Maushumi Suttles
Chief Operating Officer
Anders Hung
Chief Information Officer
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