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HydroGeoLogic, Inc. · 7 hours ago

Subcontracts Administrator II

Hazelwood, MO

Full-time

Onsite

Mid Level

$67K/yr - $100K/yr

4+ years exp

HydroGeoLogic, Inc. (HGL) is a company dedicated to solving environmental challenges with a focus on sustainability and employee growth. The Subcontracts Administrator II will manage subcontracts, ensure compliance with regulations, and collaborate with stakeholders to achieve project objectives.

Environmental EngineeringIndustrialSustainabilityWater

Hiring Manager

Karen Omer

Responsibilities

Prepare and solicit Invitations to Bid (ITB) and Requests for Proposal (RFP) for all services and goods

Review subcontractor costs and prepare supporting backup documentation for cost proposals submitted to the government

Prepare and administer subcontracts to include subcontract drafting, negotiation, and closeout

Prepare Contractor Purchasing System Review (CPSR) compliant subcontract documentation in accordance with Public Law, FAR, and DFARS

Monitor subcontractors by tracking deadlines, assessing performance, and confirming compliance with other legal requirements of the subcontract

Coordinate with other departments, colleagues, and subcontractors to preempt issues and resolve issues as necessary

Assess and determine the appropriate terms and conditions, including customer flow-down provisions

Enter and maintain subcontractor and bid information into databases and excel spreadsheets

Prepare and submit monthly and annual reports

Maintain subcontract and procurement documentation

Special projects as assigned

The successful candidate will work closely with HGL engineers, project and program managers, as well as other members of the contracts and procurement team, and Government contracting personnel to administer subcontracts from solicitation through subcontract closeout

Will be responsible for reviewing and providing editorial comments to subcontractor scopes of work prior to the scopes being sent to potential bidders

Will be responsible for evaluation of subcontractor proposals

Ensuring timely and accurate submission of Certified Payroll by subcontractors

Qualification

Contract managementSubcontract administrationNegotiation skillsMicrosoft OfficeAnalytical skillsEffective communicatorPriority managementDetail orientedTeam mindset

Required

4+ years of relevant experience working as a Subcontracts Administrator

Detail Oriented – You pay attention to the details and ensure that all work is completed with highest degree of accuracy

Analytical Skills – You possess the ability to collect, organize, visualize, and assimilate data

Effective Communicator – This position requires strong interpersonal skills and a proven record of building relationships. You understand internal/external stakeholder requirements, expectations, and needs. You have excellent oral, written, editing skills, and presentation

Team Mindset – Strong service skills with the ability to work in a team environment and foster positive and collaborative work habits

Willing to Take Initiative – You like learning new things and take initiative to get results rather than waiting for things to happen. You can work independently with limited direction

Priority & Deadline Management – You understand what a priority is and can independently manage tight deadlines to completion

Microsoft Office – You are proficient in Microsoft Office and are particularly skilled at Excel, Word and Adobe Professional

Preferred

Experience with various types of contracts, including Firm Fixed Price (FFP), Firm Fixed Price Level of Effort (FFPLOE), Cost Plus Fixed Fee (CPFF), Time and Materials (T&M) and Indefinite Delivery Indefinite Quantity (IDIQ) is a plus

Experience with government subcontract file documentation, CPSR requirements, and the proposal process for federal acquisitions is a plus

Associate's degree in Accounting, Business, Finance, Law, Construction, Contracts, Purchasing, Economics, Industrial Management, Marketing, Quantitative Methods, Organization and Management, or a demonstrated equivalent combination of education, training and related experience