Apply on Employer Site

Houston Methodist · 1 month ago

Contract System Administrator

US-TX-Houston

Full-time

Onsite

Senior Level

5+ years exp

Houston Methodist is one of the nation’s leading health systems and academic medical centers, employing over 25,000 individuals. The Contract System Administrator is responsible for developing, implementing, and supporting standardized contract management processes, overseeing the contract lifecycle, and collaborating with legal teams to ensure compliance and consistency in contracts.

Health CareMedical

Growth Opportunities

Responsibilities

Conducts strategy meetings with hospital teams and key vendors to identify opportunities, shortfalls, and clinical and operational requirements. Facilitates pricing discussions and obtains senior management and supplier input on timelines and deliverables. Represents Supply Chain in all category specific service line council meetings

Partners with key stakeholders, such as internal Supply Chain Management (SCM) and End-user Partners and external Vendor Partners, to analyze opportunities for standardization, cost savings and improved product selection

Serves as a mentor and resource for team members. Assists with training and development

Leads end-to-end strategic sourcing for complex, high-spend, and/or physician preference categories including RFPs, negotiations, contracts and supplier relationships across area of responsibility as assigned

Independently performs service line specific clinical, administrative, market and operational research to support proposal and contract development

Independently creates, negotiates, and incorporates contract amendments, renegotiating the contract if required to accommodate scope changes

Assesses risk and provide recommendations that protect the organization's interests

Verifies all contracts are properly executed and maintained in contract databases

Independently negotiates complex contracts in conjunction with hospital departments ensuring all hospital policies and best practices are incorporated including legal, regulatory, Information Technology (IT), and Human Resources (HR) onsite supplier language and requirements. Represents Supply Chain in all Supplier negotiations

Negotiates contract pricing, terms and conditions in addition to monitoring price compliance

Ensures contractual performance measures are met by all vendors

Executes new contracts in line with the hospital's strategic goals and vision to continuously drive value, visibility, and transparency across the entire Houston Methodist system. Supports and fosters an environment of continuous

Assumes responsibility for own professional development. Completes the My Development Plan (MDP)

Qualification

Contract managementSupply chain managementNegotiation skillsHealthcare supplies knowledgeMicrosoft Office proficiencyAnalytical skillsCommunication skillsInterpersonal skillsProblem-solving skills

Required

Bachelor's degree in Supply Chain, Business or related field

Five years' experience in drafting contracts, preferably of clinical capital equipment, medical/surgical supplies and services, or other healthcare commercial agreements

Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations

Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security

Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles

Ability to build relationships, negotiate, influence, and create win-win situations with multiple stakeholders

Possess ability to work with complex contracting concepts and language to draft, execute, and manage complex legal documents. Ability to manage large volumes of contracts in different stages of completion

Ability to conduct contract due diligence before recommendation to execute, such as assessment of clinical needs, financial impact, and terms and conditions

Ability to perform in a self-directed, fast-paced environment with time sensitive projects with changing deadlines and priorities

Ability to initiate and facilitate problem-solving processes when issue or concerns are identified

Demonstrate analytical, communication and presentation skills

Knowledge of healthcare supplies including medical/surgical supplies and equipment

A high level of interpersonal skills is required to develop relationships with hospital staff and vendors, gain the cooperation of others, communication effectively regarding complex information, and negotiate terms and conditions

Demonstrated competency in Microsoft Office products including outlook, excel, PowerPoint, and word along with other supply chain and data mining tools. Advanced spreadsheet skills including pivot tables, v-look ups, and managing large data sets