Yale University · 2 months ago
Senior Administrative Assistant - Faculty Affairs
Science Park Bldg 02
Full-time
Hybrid
Senior Level
$31.05/hr - $31.05/hr
6+ years expYale University is dedicated to contributing to a better tomorrow and is seeking a Senior Administrative Assistant for Faculty Affairs. The role involves providing high-level administrative support for recruitment, appointments, promotions, and onboarding processes while managing sensitive information and interacting with faculty and university officials.
AssociationBusiness DevelopmentEducationMedicalSocial Entrepreneurship
Responsibilities
Oversees and coordinates administrative, program, and office activities. Establishes, selects, implements, and coordinates office procedures and systems. Serves as principal source of information to students, staff, and faculty on policies, procedures, programs, and office activities
Oversees, instructs, and coordinates activities of support staff. Oversees the preparation of materials for grants, contracts and budgets. Monitors expenditures and reconciles financial statements
Provides editorial support for a journal/publication. Proofreads and edits material for grammatical and factual accuracy. Tracks copy through various editing and production stages. Communicates with authors, printers, and others concerned with published work
Determines administrative, facility, and equipment needs for symposia, lectures, seminars, and conferences. Assembles and arranges for necessary items. Determines sources of data. Compiles, synthesizes and manipulates data. Summarizes findings and writes reports or portions of reports
Greets visitors. Answers and screens telephone calls. Assesses nature of business. Responds to requests for information and provides assistance. Screens and responds to mail
Formats, keyboard, proofread, and edits correspondence, reports, manuscripts, grants, and other material. Assembles attachments and corresponding material. Reviews outgoing material for completeness, dates, and signatures. Composes substantive correspondence and written material
Coordinates travel arrangements. Schedules and coordinates meetings and appointments. Orders and maintains inventory of supplies. Takes minutes or dictation. Performs additional functions incidental to office activities
Qualification
Required
Demonstrated ability in an administrative position
Demonstrated ability supporting Faculty affairs: recruitment, promotions, appointments etc
Demonstrated excellent attendance records and reliability
Excellent written and verbal communication skills
Strong interpersonal skills and comfort working with both internal and external stakeholders, creating collaborative relationships
Ability to represent the Department in a professional and positive manner both inside and outside of the University
Demonstrated excellence in organizational, prioritization of work and duties
Excellent time management skills and demonstrated ability to follow up and provide updates
Acute attention to detail
Well-developed multi-tasking skills with the ability to handle multiple projects with conflicting deadlines with a high degree of accuracy
Ability to troubleshoot various matters and meet deadlines with a calm and professional demeanor
Ability to handle sensitive and confidential subject matter with discretion
Proven track record of being a self-starter, self-initiated, and self-motivated in a fast-paced environment with competing priorities
Open to feedback and willingness to step in where needed
Proven proficiency in Microsoft Outlook, Word and Excel
Demonstrated ability and willingness to learn new systems, processes, and technology
Willingness to find ways to streamline and make efficiencies to processes
Six years of related work experience, four of them in the same job family at the next lower level, and high school level education; or four years of related work experience and an Associate's degree; or little or no work experience and a Bachelor's degree in a related field; or an equivalent combination of experience and education
Preferred
Familiarity with systems such as Workday, Epic, STARS recruiting systems, Interfolio, Salesforce, and SharePoint
Company
Yale University
Yale University is a research and education institution that prioritizes its students.
10001+ employees
H1B Sponsorship
Yale University has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (355)
2024 (449)
2023 (214)
2022 (208)
2021 (190)
2020 (155)
Funding
Current Stage
Late StageTotal Funding
$42.86MKey Investors
Bezos Earth FundAlfred P. Sloan FoundationHyundai Hope On Wheels
2025-10-23Grant
2025-05-21Grant· $0.05M
2023-01-01Grant· $1.27M
Leadership Team
Geoffrey Chatas
Senior Vice President for Operations
Jack Callahan
Senior Vice President for Operations
Recent News
Government Technology US
2026-01-22
2025-12-10
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