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Siepe · 1 month ago

Workplace Experience Coordinator

Houston, TX

Part-time

Onsite

Mid Level

3+ years exp

Siepe is a fast-growing technology company headquartered in Dallas, TX, focused on helping investment managers turn complexity into clarity. The Workplace Experience Coordinator will lead day-to-day office operations, manage building access, and coordinate in-office events, ensuring a smooth and engaging work environment for employees.

Asset ManagementCloud ManagementCreditData ManagementFinancial ServicesIT Management

No H1B

Responsibilities

Lead the day-to-day office operations – keeping supplies stocked, the kitchen refreshed, and the workspace running smoothly

Manage building access, including setting up credentials and security badges for new hires, guests, and vendors

Keep office logistics up to date – seating charts, floor plans, and parking assignments included

Own relationships with vendors like Costco, Amazon, and Freedom Park to make sure everything’s ordered and delivered on time

Proactively stay on the lookout for new vendors or services that can support all Siepe office locations consistently

Coordinate in-office catering for new hire welcomes, team events, lunch-and-learns, and other moments that align with the Culture Committee calendar or initiatives from the People team or execs

Collaborate with the Finance team to properly process and track incoming physical checks and documentation

Partner with IT, People Ops, and Recruiting to ensure office onboarding logistics are ready for new hires — including desk setup, access, and welcome materials

Plan and deliver thoughtful, personalized celebrations – from birthday treats to parenthood gifts – that reflect Siepe’s culture of care and appreciation

Attend monthly Culture Committee meetings and help plan, coordinate, and follow up on quarterly events that bring teams together across locations

Support all-company events and offsites, including the Annual Planning Meeting, in partnership with the Culture Committee, and the CPO

Partner with the People team to keep tabs on the culture and engagement budget – tracking, updating, and flagging spend where needed

Support the exec team with monthly All-Company meetings – helping with scheduling, agendas, logistics, and presentation prep

Help with schedules for interviews and pull together candidate materials for the exec team, in partnership with Recruiting team

Coordinate travel, hotel bookings, and other logistics for candidate visits or employee trips

Manage DocuSign workflows to keep document signatures moving and make sure everything gets archived properly

Team up with Hiring Managers and TA to coordinate swag kits and first-week logistics so new hires have a smooth, welcoming first day

Qualification

Office managementEvent planningMicrosoft Office SuiteCommunication skillsCross-functional collaboration

Required

3–5 years of experience in office management, operations, or administrative support; experience managing multiple office locations is a plus

Exceptional ability to prioritize, multitask, and manage competing deadlines in a fast-paced environment

Strong written and verbal communication skills with a professional and approachable demeanor

Proven track record of accuracy and follow-through when managing logistics, documentation, and event planning

Resourceful and proactive in identifying issues, proposing solutions, and implementing process improvements

Ability to build strong relationships and work effectively with cross-functional teams, vendors, and external partners

Comfortable using Microsoft Office Suite, SharePoint, and collaboration tools like Teams; experience with systems such as DocuSign, Paylocity, or HRIS/ATS platforms preferred

Experience planning and executing internal events, meetings, or celebrations that support employee engagement and company culture

Maintains confidentiality and represents the organization with integrity in all interactions

Must have current and ongoing authorization to work in the country of employment without the need for visa sponsorship, now or in the future