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University of Portland · 1 month ago

Athletics Equipment and Game Day Operations Coordinator

Portland, OR

Full-time

Onsite

Entry, Mid Level

$24.93/hr - $24.93/hr

2+ years exp

The University of Portland is seeking an Athletics Equipment and Game Day Operations Coordinator to ensure athletic facilities and events operate efficiently and safely. This role involves overseeing facility scheduling, managing game day operations, and collaborating with various stakeholders to facilitate successful athletic events.

EducationHigher EducationUniversities

Culture & Values

Responsibilities

Oversee and implement policies and processes related to athletic facility scheduling to ensure accurate calendar and schedule usage for home teams, visiting teams, and external clients is implemented for daily practices and games

Collaborate effectively and maintain relationships with campus partners; including but not limited to academic staff to ensure proper scheduling around class schedules, University Events staff to ensure accurate scheduling needs are met for campus events held in athletics facilities, and coaching/team staff, home and visiting, to support in the facilitation of timely and effective practice and game schedules

Manage campus EMS scheduling system for Athletic Teams in coordination with University and Athletics Department colleagues

Serve as lead game manager as assigned by supervisor for events held in athletic facilities. Coordinate the work of gameday operations staff, providing oversight and guidance for student employees, part time on call employees, game officials, security personnel, visiting team staff to meet successful game outcomes

Perform athletic event set-up, teardown, and facility space turnover as required to meet event timing and scheduling requirements. Tasks may include but are not limited to setting up basketball hoops, volleyball nets, soccer goal tents, staging, chairs and table setup, and overall space adjustments to meet event demands

Navigate across campus to manage and transport gameday equipment and other materials using university owned vehicles

Serve as a facility representative and primary point of contact for external events held within athletic facilities as needed

Troubleshoot and resolve issues by conducting critical analyses of assigned areas and programs. Apply technical and professional knowledge to identify, address, and prevent problems across multiple areas

Follow and implement University operational policies to ensure compliance and consistent application within assigned areas and programs

Enforce and enhance policies and processes to improve efficiencies, effectiveness, and communications. Contribute to the development and refinement of procedures

Perform event services for external partners, working in collaboration with the Assistant Athletic Director for Facilities & Gameday Operations to maintain and build relations with external entities such as but not limited to NBA G-League, MLS, NWSL, NCAA & OSAA

Provide subject matter expertise and guidance to internal and external constituencies, as appropriate and assigned

Support in the supervision of student employees as assigned which may including hiring practices, expectation setting, mentoring and oversight of work assignments

Support in the collection and analysis of data to support decision-making and program evaluation related to gameday operations

Evaluate resource options and vendors to make recommendations to optimize facility and event operations when requested

Other duties as relevant to the duties of the position or as assigned by supervisor or designee

Qualification

Facility schedulingGame day operationsEvent managementBudget managementNCAA rules knowledgeCPR certificationFirst aid certificationAnalytical skillsCustomer serviceTechnical proficiencyCommunication skillsInterpersonal skillsProblem solvingOrganizational skillsInitiative

Required

Associates degree in relevant field

Two years of relevant professional experience

Valid driver's license

CPR certification, first aid certification (or able to be certified within 30 days of hire)

Strong orientation towards taking initiative and ownership of projects and assignments and being proactive with projects, assignments, and process improvements; strong ability in following through with and completing projects

Ability to prioritize, multitask, and meet deadlines; excellent organizational skills and attention to detail

Excellent analytical and problem solving skills

Excellent verbal and written communication skills

Ability to routinely and independently exercise sound judgment in making decisions

Ability to maintain confidentiality and effectively handle highly sensitive and confidential information with sound judgment, tact, and discretion

Excellent customer service and interpersonal skills (via phone or in person)

Knowledge and skills related to budget management

Ability to anticipate problems and take necessary action to eliminate or mitigate them

Working knowledge of NCAA rules and regulations or ability to be trained therein

Competence with and commitment to inclusive excellence; ability to be an effective partner with diverse students, faculty, and staff

Ability to establish effective working relationships, professional rapport, and effectively accomplish work within a University setting that includes a wide array of individuals, groups, policies, and processes

Effective ability to use and learn computers, technology, software, and applications at level of sophistication required for the duties of the position, including, without limitation, Microsoft Office (Outlook, Word, Excel, and PowerPoint), the internet, and computerized maintenance management systems

Ability to travel, mostly by car; ability to drive