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Texas Wesleyan University · 1 month ago

Grants Project Manager

Fort Worth, TX

Full-time

Onsite

Mid, Senior Level

3+ years exp

Texas Wesleyan University is seeking a Grants Project Manager to support its mission by managing the full lifecycle of grants. The role involves overseeing proposal development, grant administration, compliance, and reporting, while collaborating with faculty and staff to secure funding for the university's initiatives.

Higher Education

Responsibilities

Research and identify external funding opportunities (federal, state, corporate, and foundation) aligned with university priorities

Partner with faculty and administrators to develop competitive proposals and budgets

Manage proposal timelines, ensure compliance with sponsor and university policies, and coordinate internal reviews and approvals

Edit and proofread proposal narratives and supporting documentation to ensure clarity and consistency

Serve as the central contact for post-award grant management, including project initiation, budgeting, and reporting

Monitor grant expenditures to ensure alignment with approved budgets and sponsor requirements

Collaborate with the finance office to reconcile accounts, process reimbursements, and track cost-share commitments

Maintain documentation and ensure compliance with institutional policies, sponsor regulations, and federal guidelines (e.g., Uniform Guidance, IRB, FERPA)

Prepare and submit timely interim and final narrative and financial reports to funders

Track outcomes and performance metrics to demonstrate grant impact

Facilitate communication between principal investigators, department heads, and funders to resolve issues and ensure smooth project execution

Maintain accurate records of all grant activities in the university’s grant management system

Provide guidance and training to faculty and staff on grant processes, proposal development, and compliance requirements

Develop templates, resources, and workshops to strengthen institutional grant-seeking capacity

Contribute to the development of university-wide grant strategies and funding priorities

Support advancement and foundation relations in identifying opportunities for institutional initiatives and partnerships

Represent the university in meetings with funding agencies and professional associations as appropriate

Qualification

Grants administrationProposal developmentBudgeting toolsGrant management systemsProject managementCommunicationDetail-orientedOrganizational skillsTime managementCollaborative work

Required

Bachelor's degree required

Minimum of 3–5 years of experience in grants administration, proposal development, or project management within a higher education or nonprofit environment

Demonstrated success in coordinating complex proposals and managing multiple grants simultaneously

Strong understanding of federal, state, and foundation grant processes

Excellent writing, editing, and communication skills

Proficiency in grant management systems, project tracking, and budgeting tools

Detail-oriented with strong organizational and time management skills

Ability to work independently and collaboratively across departments

Commitment to supporting academic research and institutional advancement

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals

Excellent written, oral and interpersonal skills

Ability to write routine reports and correspondence

Ability to speak effectively before groups of constituents and University employees