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Burns & McDonnell · 6 hours ago

Executive Assistant/Administrative Manager - Management & Services (Minneapolis)

Minneapolis, MN

Full-time

Onsite

Senior Level

$60K/yr - $140K/yr

5+ years exp

Burns & McDonnell is seeking an Executive Assistant/Administrative Manager to provide executive-level administrative support for the Officer and General Manager. The role involves leading the administrative team, managing performance, and ensuring efficient office operations while handling sensitive information and facilitating communication within the organization.

ArchitectureConstructionConsultingHuman Resources

Growth Opportunities

H1B Sponsor Likely

Hiring Manager

Stephanie Smithmier

Responsibilities

Provide leadership to the administrative team; direct and coordinate work assignments, manage schedules to ensure appropriate office coverage, and review performance to ensure the efficient, cost-effective utilization of staff

Manage the full performance management cycle for direct reports, including conducting regular check-ins, providing coaching and development, writing and delivering performance reviews, and making recommendations for hiring and performance actions

Serve as the primary point of contact and escalation for the administrative team, providing guidance and resolving operational issues

Implement and support office and administrative programs and initiatives, successfully navigating and managing change within the team

Provide high level administrative support to Global Practice Manager, Officer or Regional Office Manager

Responsible for gathering, compiling, verifying, and analyzing information to prepare documents such as memos, letters, reports, and presentations

Assemble and analyze information involving business plans, and financial reports, resulting in the final plan submission

Monitor, review, and approve standard expenditures to ensure the activities of the department are conducted within established budgets

Provide complex screening, fielding, prioritizing of inbound communications via telephone, mail, and e-mail to resolve critical issues in a timely manner

Prepare a variety of communication including emails, meeting agendas, and meeting minutes

Facilitate smooth communication between Global Practice Executive and group, and internal and external clients. This may include other board members, company executives, client executives, government officials, media, and internal employees

Responsible for handling sensitive and confidential information

Act as Notary Public and notarize various documents

Maintain the security and confidentiality of calendars, files, records and files

Facilitate document approvals and processing which includes but not limited to invoices, contracts and other confidential documents

Manage schedules, appointment requests and a high volume of calendar meetings and events. Manage the logistics of large group events

Evaluate bids and negotiate contracts of significant value for meeting and celebration venues

Coordinate travel arrangements and prepare travel itineraries

Oversee catering and conference room management for division meetings and events

Arrange conference calls and related conference room set-up. Coordinate with IT to ensure A/V equipment is in working order

Assist Officer or Regional Office Manager team with calendar management, expense reports, travel, meeting coordination, and signature routing as requested

Lead and mentor the administrative team, identifying training needs and creating development opportunities to foster career growth and ensure a high level of performance

Coordinate department related issues and complaints, such as operational resources, work stations, space assignments and supplies, and follow up that resolution has been obtained

Qualification

Microsoft Office SuiteLeadership experienceConfidentialityOrganizational skillsCommunication skillsProblem solvingInterpersonal skillsConflict resolution

Required

Bachelor Degree and 5 years administrative experience supporting senior level executives required or

9 years applicable administrative experience supporting senior level executives may be substituted for degree requirement required

Position requires ability to maintain the highest level of discretion and confidentiality

Ability to work independently; demonstrating accuracy, reliability, and problem solving skills

Advanced knowledge of Microsoft Word, Excel, Access, and PowerPoint is required

Excellent organizational skills, attention to detail, communication skills and ability to handle multiple tasks

Demonstrated ability to communicate professionally and effectively with all levels within an organization and with others outside of the organization (i.e. clients, vendors, business partners, community leaders)

Must demonstrate the ability to thoughtfully and positively influence, lead, and manage others

Strong interpersonal skills with a demonstrated ability to de-escalate and resolve conflict

Preferred

Previous leadership or supervisory experience is strongly preferred

Benefits

Employee Stock Ownership Plan (ESOP)

401(k) retirement program

Insurance and disability

Time off and wellness programs

Company

Burns & McDonnell

Glassdoor4.2

Burns & McDonnell is an engineering design firm and it provides engineering, architecture, construction, and consulting services.

Founded in 1898

Kansas City, Missouri, USA

10001+ employees

http://www.burnsmcd.com

H1B Sponsorship

Burns & McDonnell has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (96)

2024 (105)

2023 (105)

2022 (118)

2021 (62)

2020 (49)