Goodwin · 2 months ago
Office Administrator - San Francisco
San Francisco, CA
Full-time
Hybrid
Senior Level
$137K/yr - $183K/yr
7+ years expGoodwin Procter LLP is a leading law firm that collaborates with innovative investors and entrepreneurs across various industries. The Office Administrator will manage the operations of the San Francisco office, overseeing administrative support services, team management, and collaboration with the Global Operations Team to enhance service standards and office experience.
Intellectual PropertyLaw EnforcementLegalLife ScienceReal Estate
Responsibilities
Manage all office operations functions in the SFO including delivery of administrative support services and office services including (reception, hospitality, conference services, mail, reproduction, and records) delivered by a combination of in-house and outsources resources
Manage SFO administrative support team including hiring, integration, training, coaching, performance and compensation management, engagement and motivation, and off boarding
Participate in new hire orientation and supports integration of SFO partner and employees’ new hires
Plan and conduct regular meetings with SFO based Global Operations (GO) Team members including administrative support teams
Support the SF Office Chair as needed, including but not limited to facilitating the distribution, for client development purposes, of firm purchased local event tickets
Collaborate with GO Team colleagues in support of SF office events including client and business development events; charitable and volunteer activities; and community and internal engagement events
Support offboarding of SFO-based partners and employees
Collaborate Facilities function to manage the SFO facility; serves as initial point of contact with local property management and works with building personnel and appropriate internal contacts as needed
Assist in SFO, forecasting and management including oversight and accountability for processing SFO expenses and reporting monthly variances to Finance function
+ Collaborate with Facilities function to ensure best practice physical safety and security protocols are in place and to respond to physical safety concerns and incidents
+ Ensure implementation and maintenance of the firm’s Business Continuity protocols in the SFO and participate in Business Continuity Working Group
+ Partner with GO Team colleagues including Client Development, Marketing & Communications, Finance, IT, HR, Legal Recruitment, etc., to ensure SFO business needs are met and to ensure SFO compliance with firm strategy, policies, and practices
Drive the implementation and adoption of new standards, practices, and technology in the SFO, under the leadership of the MD
Participate in firm-wide GO Team (projects and initiatives) as requested
Qualification
Required
7+ years' experience in administrative and/or facilities management in a large multi-office professional services firm
Bachelor's degree or equivalent relevant experience
Demonstrates consistently sound judgment and commerciality
Takes a solution-oriented approach to operational and people matters
Actively listens, communicates in a clear and concise manner leveraging data and logic effectively
Ability to persuade, negotiate, and resolve conflicts
Consistently acts with integrity and discretion
Remains calm and respectful even when in conflict and/or under pressure
Is equally effective working independently and within a team
Effectively manages multiple projects and competing demands
Ability to manage complex projects and deliver expected results on time and in budget
Ability to effectively navigate a highly matrixed global organization
Proficiency with MSOffice Suite including Word, Outlook, Excel, PowerPoint and Teams
Occasional travel to other US offices
Preferred
AmLaw 100 firm experience a plus
ALA CLM, Six Sigma and/or PMI certification a plus
Benefits
Flexible work arrangements and hybrid work schedule
Health, dental, and vision insurance
Life and disability insurance
Retirement & Savings Plan
Emergency back-up child and adult care
Paid vacation, sick time off, and holidays
Professional development and career advancement opportunities
Employee recognition and reward programs
Employee wellness and assistance programs
Employee discounts and perks
Company
Goodwin
Goodwin is a global law firm with more than 1,800 lawyers in its offices located in the United States, Europe and Asia.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Mary Shen O'Carroll
Chief Operating Officer
Daniel Lang
Partner
Recent News
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2025-12-17
2025-11-11
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