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Traditions Club · 1 month ago

Accounting & Human Resources Assistant

Bryan, TX, US

Full-time

Onsite

Mid Level

3+ years exp

Traditions Club is a private club located in Bryan, TX, seeking an Accounting & Human Resources Assistant. The role involves supporting the financial and administrative operations by assisting the Controller with accounting practices, payroll processing, benefits administration, and employee record management.

Real Estate

Responsibilities

Perform daily closing procedures and reconcile deposits

Prepare and record daily deposits

Maintain all Accounts Payable (AP) processing—from vendor setup and invoice entry to filing

Obtain and maintain current W-9 forms and Certificates of Insurance (COIs) for all vendors

Ensure compliance with Texas Sales & Use Tax laws

Process check runs with full supporting documentation for Controller review and approval

Issue manual checks as needed

Ensure adherence to Club policies for approval and documentation of fixed assets and capital expenditures

Maintain files for equipment purchases, fixed assets, and warranty agreements

Balance petty cash and credit card receivables, reporting discrepancies promptly

Track and purchase office supplies to maintain adequate inventory

Provide general clerical and administrative support to the Accounting Department

Maintain accurate and up-to-date personnel files

Prepare and distribute internal and external job postings, including postings to social media, the Club website, and relevant job boards or college career centers

Maintain and update the HR section of the Club website

Coordinate and record monthly safety meetings and maintain documentation

Assist in administering employee benefits and HR programs

Ensure compliance with federal, state, and local employment laws and filing requirements

Maintain and update Standard Operating Procedures (SOPs) as departmental processes evolve

Contribute to the development and improvement of departmental goals, policies, and procedures

Perform special projects and other related duties as assigned by the Controller or Assistant Controller

Qualification

AccountingHuman ResourcesMicrosoft Office SuiteGAAPTexas SalesUse TaxEmployee Benefits AdministrationOrganizational SkillsWritten CommunicationVerbal CommunicationInterpersonal SkillsConfidentiality

Required

Bachelor's or Associate degree in Accounting, Finance, Business Administration, Human Resources, or a related field preferred

Minimum of three (3) years of experience in accounting and/or human resources preferred

Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook

Working knowledge of Generally Accepted Accounting Principles (GAAP)

Ability to calculate and interpret discounts, interest, commissions, prorations, and percentages

Familiarity with Texas Sales and Use Tax laws, especially as they apply to accounts payable invoices

Basic understanding of invoice processing, payment documentation, and reconciliations

Strong organizational skills for database management, recordkeeping, and filing

General knowledge of federal and state employment laws and HR best practices

Strong written and verbal communication skills

Excellent interpersonal and customer service abilities

Demonstrated ability to maintain confidentiality and handle sensitive information with discretion

Proficient in standard office equipment and computer applications

Obtain and maintain TABC (Texas Alcoholic Beverage Commission) certification to ensure understanding of alcohol service laws and compliance requirements

Must be able to reach, bend, stoop, stand, and lift up to 40 pounds

Must be able to sit for extended periods

Must maintain a cooperative and flexible attitude, willingly stopping or shifting tasks to assist others and ensure overall Club operations run smoothly