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York Space Systems LLC · 6 hours ago

License Coordinator - IT

Greenwood Village, CO

Full-time

Onsite

Entry, Mid Level

2+ years exp

York Space Systems LLC is an innovative aerospace company focused on improving spacecraft affordability and reliability. They are seeking a License Coordinator to manage the software license lifecycle, ensuring compliance, provisioning, and financial oversight while collaborating with various departments to optimize resource allocation.

AerospaceManufacturingSpace Travel

No H1B

Responsibilities

Maintain the central system of record for software titles, license counts/keys, agreements, and owners

Interpret license metrics (per-user, device, concurrent, subscription, perpetual) and ensure usage stays within terms

Prepare evidence and artifacts for internal audits and vendor true ups; remediate gaps

Assign/reclaim licenses for onboarding, role changes, and offboarding; standardize request workflows

Track actual usage vs. entitlements; identify under-utilized seats and reclaim or downgrade as appropriate

Coordinate renewals and expirations; ensure no-surprises coverage for critical tools

Maintain renewal calendar, quotes, and PO requests; partner with Purchasing/Finance on negotiations and payment

Reconcile invoices to contracts and usage; flag discrepancies; support chargebacks/cost allocation by department

Contribute to the annual software budget and rolling forecasts, surface savings opportunities

Build recurring reports/dashboards for license utilization, spend vs. budget, coverage gaps, and upcoming renewals. (Power BI is a plus)

Create/maintain lightweight automations (e.g., PowerShell + Microsoft Graph, scheduled exports) to keep data current

Document processes, standards, and runbooks for repeatability and audit readiness

Qualification

Software Asset ManagementMicrosoft 365Excel proficiencyPowerShellBudgeting experienceLicense models understandingVendor managementOrganizational skillsCommunication skillsSelf-Starter

Required

2–4 years in Software Asset Management (SAM), IT licensing, IT procurement, or IT operations

Proficiency with Excel (lookups, pivots, VBA) and comfort working with large data sets

Hands-on experience with Microsoft 365/Entra ID license assignment and group-based provisioning (GCC-High is a plus)

Understanding of license models (Monthly, annual, perpetual, floating, true ups, etc...)

Strong organizational skills; able to manage multiple vendors, renewals, and deadlines

Clear written and verbal communication; comfortable working with engineers, finance, third party representatives and executives

Scripting/reporting: PowerShell, basic Power BI; Microsoft Graph/API familiarity

Exposure to budgeting and cost allocation/chargebacks

Knowledge of common enterprise stacks (e.g., Microsoft 365 E3/E5, Project/Visio, Adobe, Atlassian, Oracle, cloud subscriptions like Azure, Epsilon3, Math Works, Altium, FEMAP, SolidWorks, JetBrains, etc.)

Self-Starter

Benefits

Medical

Dental

Vision insurance

PTO

401K

Company

York Space Systems LLC

York Space Systems was founded to radically improve spacecraft affordability and reliability, transforming and enabling next generation space mission operations worldwide.

Founded in 2012

Denver, Colorado, USA

11-50 employees