NAC ยท 3 hours ago
Office Coordinator
Seattle, WA
Full-time
Onsite
Mid Level
$51K/yr - $59K/yr
3+ years expNAC is a professional firm seeking an Office Coordinator to provide general office support with various clerical activities. The role involves managing incoming calls, maintaining office cleanliness, coordinating travel, and assisting with on-boarding tasks among other responsibilities.
Consulting
Responsibilities
Responsible for answering incoming calls, directing calls to appropriate associates
Maintain cleanliness & professional look of the office & conference rooms, including dealing with janitorial services, contractors, service technicians and landlord
Responsible for mail distribution and scanning of mail as requested
Travel coordination including airline/hotel reservations, and administration of Easybiz
Assist in on-boarding tasks such as key assignment, office tour and seating chart
Keep watch over office security vulnerabilities
Insurance Certificate Requests
Responsible for the ordering, receiving, stocking and distribution of office supplies
Edits and formats project manuals/technical specifications
Code and copy incoming invoices and route appropriately
Monitors and facilitates office building maintenance as needed
Other related clerical duties such as photocopying, filing and collating including archiving files per schedule
Provides administrative support to departments as needed
Assist with the coordination and execution of office events as necessary
Ensure front office area and lobby and conference areas are clean and organized
Execute special projects as needed
Qualification
Required
High School diploma required
Effective interpersonal communication skills, both oral and written
Demonstrates trust and reliability
Able to maintain a professional presence and demeanor that is reflective of an office environment
Must be perceptive with the ability to communicate professionally relating to individuals at all levels within the firm
Knowledge of general office procedures and equipment
Strong organizational skills, ability to complete multiple projects simultaneously effectively and successfully with attention to detail
Ability to work independently and with minimal supervision
Demonstrates ability to complete tasks in an orderly and efficient manner
Proficient in Microsoft Office Suite
Responsible for answering incoming calls, directing calls to appropriate associates
Maintain cleanliness & professional look of the office & conference rooms, including dealing with janitorial services, contractors, service technicians and landlord
Responsible for mail distribution and scanning of mail as requested
Travel coordination including airline/hotel reservations, and administration of Easybiz
Assist in on-boarding tasks such as key assignment, office tour and seating chart
Keep watch over office security vulnerabilities
Insurance Certificate Requests
Responsible for the ordering, receiving, stocking and distribution of office supplies
Edits and formats project manuals/technical specifications
Code and copy incoming invoices and route appropriately
Monitors and facilitates office building maintenance as needed
Other related clerical duties such as photocopying, filing and collating including archiving files per schedule
Provides administrative support to departments as needed
Assist with the coordination and execution of office events as necessary
Ensure front office area and lobby and conference areas are clean and organized
Execute special projects as needed
Hand/Wrist/Finger dexterity for 8 hours a day, 40 hours a week
Ability to lift or move 25 lbs
Ability to sit for long periods of time
This is a full-time position with the expectation of working 40 hours per week
Short local errands may be necessary
Preferred
Associates Degree or higher preferred
A minimum of 3 years of professional firm experience preferred
Company
NAC
NAC is an award-winning design firm with talented team members working in offices in Seattle and Spokane, WA, Los Angeles and San Diego, CA, and Columbus, OH.
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Tracy Golden
Chief Financial Officer
Dana Harbaugh
Chief Operating Officer
Company data provided by crunchbase