Apply on Employer Site

KW PROPERTY MANAGEMENT AND CONSULTING · 6 hours ago

Administrative Assistant

Hollywood, FL

Full-time

Onsite

Entry Level

1+ years exp

KW Property Management and Consulting is seeking an Administrative Assistant to serve as a key liaison between clients and internal support staff. The role involves performing various administrative duties to support the operations of the company while projecting a professional image and providing excellent customer service.

ConsultingReal Estate

Responsibilities

Assist in the daily operation of the management office and administrative duties following established Company procedures and guidelines

Perform administrative assistant functions including but not limited to: record keeping, filing, mail collection and distribution, word processing, data entry, maintain and replenish office supplies, and other essential needs as required

Maintain, update, type, and coordinate account information in computer database

Research any owner discrepancies regarding payment to accounts

Coordinate and track important dates and meetings, such as turnover, annual, and budget meetings

Ensure that the telephone is answered properly and messages are handled courteously, accurately, and responded to in a timely manner

Ensure that emails are responded to within 24 hours

Ensure that all mail (i.e. Fed Ex, UPS, USPS) is picked up daily

Provide and maintain: architectural approvals, maintenance requests, sale/lease information, as well as any other forms specific to the property that may be developed

Reservation & coordination of conference room events

Special projects as instructed