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Haynes and Boone, LLP · 8 hours ago

Events and Business Development Specialist

New York, United States

Full-time

Onsite

Mid Level

$125K/yr - $220K/yr

3+ years exp

Haynes and Boone, LLP is a prominent law firm located at 30 Rockefeller Plaza, New York. They are seeking an Events and Business Development Specialist to support various business development initiatives, including event planning and execution, marketing communications, and coordination of proposals and presentations.

Consulting

Responsibilities

Partner with the SBDM on various business development events and sponsorships by working with the firm’s Event Specialists on site/venue research and visits, facility/venue arrangements, room set-up, A/V set-up, giveaways, catering, photography, etc. for onsite and offsite events, invitation list creation and updating, invitation design, event material preparation, reminders, and follow-up communications

Responsible for assigned events, including the strategy, subject matter, planning, execution and follow-up plan

Meet with and manage third party service providers (e.g., catering, facilities, etc.)

Manage day of event execution, including registration and nametags, handout materials, site management, speakers and presentations

Coordinate all professional accreditations (e.g., CLE, CPE, HRCI)

Work with customer relationship management (CRM) team to ensure system is reflective of event information and contact updates in the firm’s CRM system

Update firm’s CRM system to track post-event follow-up and return on investment

Work with SBDM and lawyers on sponsorship opportunities for the firm, including negotiating benefits packages, processing payment, filling tables, and activation of other benefits, as needed

Coordinate with website team to post event information to the firm’s website

Assist on other marketing and business development projects, as required

Secure internal budget approval and facilitate the review and approval of sponsorship contracts with firm management

Manage submission of conference deliverables such as company logos, firm descriptions/overviews, attorney profiles, attorney registration information and any other materials required as part of the sponsorship package

Manage all conference-related logistics, including preparing and shipping booth materials (marketing collateral, handouts, giveaway items, firm-branded banners and signage)

Serve as the primary point of contact with conference organizers to coordinate deliverables and timelines

Oversee additional administrative or logistical tasks related to conference participation as needed

Assist with the creation, tailoring, and production of pitch books, presentations and proposals and tracking relevant information in the firm’s pitch book and proposal databases

Accountable for regular updates to practice group overviews, deal and case charts, representative client lists, and other materials. Provide updates on lawyer resumes to the website team for periodic updates

Support the collection of experience from attorneys and practice groups for inclusion in the firm’s business development databases. Ensure experience submissions meet the firm’s style standards

Prepare submissions for key directory rankings, awards and league tables

Work with the SBDM and marketing operations colleagues to leverage collected experience by distributing information through multiple communications channels (e.g., website, press releases, social media and directory submissions)

Prepare and develop internal newsletters, client alerts and other external client communications

Proofread various marketing communication pieces

Work directly with the SBDM and relevant section chairs to coordinate annual business planning and goal development, formulate the overall strategy, and execute the tactical business development/marketing plans each year

Review and update periodic accounting reports, working with the SBDM

Perform related duties as assigned

Qualification

Business development experienceEvent planningCRM proficiencyMicrosoft Office SuiteCommunication skillsPositive client service orientationHandle stressTeamwork skillsAttention to detail