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NEOGOV · 2 months ago

PROBATE CASE/LAW LIBRARIAN COORDINATOR

Milton, FL

Full-time

Onsite

New Grad, Entry Level

$20.77/hr - $22.84/hr

0+ years exp

NEOGOV is seeking a Probate Case/Law Librarian Coordinator to assist the probate judge, pro se litigants, and attorneys with probate and guardianship cases while managing the law library. This role involves reviewing court documents, attending court hearings, and providing guidance to the public regarding legal procedures.

GovTechHuman ResourcesInformation TechnologySoftware

Responsibilities

Reviews file documents, checks time factors, ensures all mandatory requirements have been completed, flags essential documents and obtains additional documents from pro se litigants and attorneys as needed. Briefs judge(s) on cases

Assists general public, pro se litigants and other agency personnel by telephone and in person regarding probate and guardianship cases. Reviews Clerk of Court database system and/or other agency database systems and files to provide information and guidance; informs pro se litigants of additional requirements, issues or concerns related to their case. Coordinates information and procedures with other system agencies. Provides general information to the public to assist them with filing or follow-up on probate and guardianship cases

Attends court hearings to assist the judge, collects and records information on Court's rulings, drafts court orders per judge's direction and distributes to litigants. Requests additional documentation as needed. Assists individuals and the Court with matters related to court procedures such as adherence to state and local procedures and mandatory requirements

Assists judge(s) with pre and post judgment orders, ex-parte motions, written correspondence from pro se litigants and other matters related to processing and moving probate and guardianship cases to resolution

Tracks and monitors court ordered requirements and follows-up with appropriate action to gain compliance or move cases toward disposition. Maintains status of all open files and provides status updates to attorneys. Administratively closes all files that remain open beyond the statutory time limit

Participates in educational training and workshops related to probate and guardianship matters. Serves as representative for the Probate Division on interagency committees or groups related to probate and guardianship issues and the courts

Reviews new legislation, forms, rules, and other mandates that require procedural and/or administrative changes. Performs research on laws and rules as needed

Communicates with supervisor and judge(s) on matters related to procedures and other areas requiring consideration, problem-solving or other action

Maintains the law library

Maintains law library resource log and records

Assists the public and legal professionals with locating statutes, case law and other legal documents

Organizes and catalogs materials

Interacts with the public in an effective and courteous manner

Must demonstrate commitment to our mission, vision, values, and goals and represent the County in a professional, dignified manner at all times both in actions and appearance

May have a role in the County’s disaster preparation and/or disaster recovery efforts, as designated in the County Comprehensive Emergency Management Plan; may be required to work before, during and/or after an emergency

Must be able to meet minimum attendance standards

Performs related duties as required

Qualification

Probate law knowledgeLegal researchDatabase softwareMicrosoft WordCourt procedures knowledgeBusiness writingCommunication skillsInterpersonal skillsOrganizational skillsAttention to detail

Required

Bachelor's Degree from an accredited four-year college or university in Criminal Justice, Pre-Law, Legal Administration, or closely related field

Six (6) months of progressively responsible experience assisting with probate cases, guardianship cases or other legal field

Experience with the operations of the Florida State Courts System in relation to probate and guardianship issues

Must be computer literate

Experience with Microsoft Word

Experience with computerized legal research tools

Requires a valid driver license at the date of hire and maintain said license while employed in this position

Preferred

Experience with the operations of the Florida State Courts System in relation to probate and guardianship issues

Legal Assistant, Research Assistant or Paralegal certification

Benefits

HOLIDAYS: Employees receive 11 paid holidays.

ANNUAL LEAVE: 0-4 years - Employee is eligible to earn up to 104 hours per year. (4 hours per pay period) 5-9 years - Employee is eligible to earn up to 130 hours per year. (5 hours per pay period) 10-14 years - Employee is eligible to earn up to 156 hours per year. (6 hours per pay period) 15-19 years - Employee is eligible to earn up to 182 hours per year. (7 hours per pay period) 20+ years - Employee is eligible to earn up to 208 hours per year. (8 hours per pay period)

SICK LEAVE: Employee is eligible to earn up to 104 hours per year. (4 hours per pay period)

HEALTH INSURANCE: Choice between three (3) health plan options.

DENTAL INSURANCE: Employee has the opportunity to purchase dental insurance.

VISION INSURANCE: Plan may be purchased by employees and their eligible family members.

FLEXIBLE BENEFITS: Consists of Health, Dental, Cancer, Short Term and Long Term disability. These benefits may be purchased by employees on a pre-tax basis.

LIFE INSURANCE: FREE policy for $25,000

SUPPLEMENTAL LIFE INSURANCE: Employee may purchase additional life and accidental death insurance through group rates.

TAX-FREE SPENDING ACCOUNTS: Tax-free spending accounts to help pay for health care and dependent care expenses.

RETIREMENT: As a Florida Retirement System (FRS) member, employees pay 3% of gross salary on a pre-taxed basis with the County contributing the remaining amount. Eligibility depends on option chosen; either 1 or 8 years to vest.

DEFERRED COMPENSATION: Tax deferred savings plan available for retirement purposes. Employee pays full cost.

SOCIAL SECURITY: Social Security Retirement, Disability, and Insurance Benefits.

CREDIT UNION: Banking services including checking, savings, and loans available per credit union policy.

JURY DUTY: Paid leave for jury duty.

BEREAVEMENT LEAVE: Up to three (3) days leave for death in immediate family.

EMPLOYEE ASSISTANCE PROGRAM: FREE confidential counseling and referral service for employees and their families. Three visits per year for each employee and immediate family members.

UNIFORMS: FREE uniforms for those required to wear uniforms.

EDUCATIONAL OPPORTUNITIES: Full and partial reimbursement of tuition cost for approved course work.

SICK LEAVE POOL: Paid leave, up to 480 hours, awarded for absence due to health emergency.