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Kilgore College · 1 month ago

Administrative Assistant I - Registrar

Kilgore, TX

Full-time

Onsite

New Grad, Entry Level

$31K/yr - $31K/yr

Kilgore College is seeking an Administrative Assistant I for their Registrar's office to assist with a comprehensive enrollment program. The role includes clerical support, budget preparation, and maintaining academic records, ensuring the integrity of data and providing general information to students and staff.

Higher Education

Responsibilities

Assists the Registrar by maintaining appropriate budget, purchasing, and related files

Assists the Registrar with catalog updates

Prepares purchase requisitions for both Admissions and Registrar Offices

Drafting correspondence and subpoena responses

Prepare diploma mailout. Ensure all diplomas have correct name and degree

Assist the Registrar with state mandated reporting needs; resolves error reports

File/scan all administrative/academic paperwork in students’ academic record

Contributes to data accuracy and integrity

Assist with transfer of college credit and TSI data entry and maintenance in the student information system

Provides general information about KC in both oral and written formats

Represent KC in a cordial, professional manner in both action and appearance

Assists with schedule changes including course additions, drops, and student withdrawals

Performs routine office duties

Works directly with the KC Cashier’s Office

Assists students, faculty, and staff with specific records questions

Contribute to the overall welcoming environment of KC

Other duties as assigned

Qualification

Microsoft OfficeData entryStudent information systemsEffective communicationOffice proceduresDiversity awarenessOrganization skillsTeamwork

Required

Associate degree required; bachelor's degree preferred

Proficiency in Microsoft Office (Word, Excel, and Outlook) and data entry required

Effective oral and written communications skills are a must

This position requires the application of effective office procedures and organization skills as well as the ability to work independently and as a team member

The ability to work with diverse populations is necessary

This position is designated as security sensitive and requires a criminal background check

Sufficient dexterity, agility, and physical condition to perform routine office duties are necessary including the ability to lift a minimum of twenty pounds