University of Houston · 1 month ago
Administrative Assistant (Office Manager)
Houston, TX
Full-time
Onsite
Mid Level
$43K/yr - $49K/yr
3+ years expThe University of Houston is seeking an Administrative Assistant to provide support to the Wellness Center. The role involves managing daily office operations, assisting in event coordination, and ensuring effective communication within the department.
E-LearningEducationUniversities
Responsibilities
Drafts correspondence, memoranda, speeches, position papers, program/grant proposals and other written documentation
Assists in organizing activities of the unit, such as retreats, staff development, committee appointments, internship programs, awards ceremonies, etc
Serves on committees and task forces as a representative of the unit
Responds to information requests from internal and external agencies and offices and conducts research to assist in policy and program development
May collect information and write and edit newsletter or news bulletins for the unit
Participates in special projects and prepares a variety of statistical reports as needed
Performs other job-related duties as assigned
Manage daily office operations, including opening and closing procedures
Maintain and organize department files, records, and documentation
Schedule and coordinate meetings, appointments, and events for the department
Prepare agendas, take minutes, and distribute materials for meetings as needed
Assist with budget tracking, purchase orders, and expense reporting
Serve as the primary point of contact for in-person, phone, and email inquiries, providing accurate and timely information
Greet visitors, students, and staff in a professional and welcoming manner
Maintain a clean and organized front desk and lobby area
Provide logistical support for workshops, events, and health promotion initiatives, including room reservations, marketing materials, and participant registration
Assist with the creation and distribution of promotional materials such as flyers, brochures, and newsletters
Manage sign-ups, attendance tracking, and feedback collection for events and programs
Serve as a liaison between the department and other university offices
Monitor and respond to department email accounts and social media channels
Maintain and update the department website with relevant information and events
Order and maintain inventory of office supplies and promotional materials
Coordinate equipment maintenance and troubleshooting as needed
Oversee the checkout and return of department resources (e.g., health kits, display boards)
Qualification
Required
Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline
Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed
Requires a minimum of three (3) years of directly job-related experience
Preferred
Familiarity with health promotion concepts and wellness programming
Experience using university systems (e.g., PeopleSoft) and social media management tools
Experience with MS Planner
Knowledge of budget management and procurement processes
College degree
Familiarity with UH
Company
University of Houston
The doctoral degree-granting and largest university of the University of Houston system.
5001-10000 employees
H1B Sponsorship
University of Houston has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (107)
2024 (76)
2023 (80)
2022 (42)
Funding
Current Stage
Late StageTotal Funding
$9.3MKey Investors
National Institute for Innovation in Manufacturing BiopharmaceuticalsUS Department of EnergyCancer Prevention and Research Institute of Texas
2024-04-09Grant
2023-10-05Grant· $2M
2018-09-19Grant· $4M
Leadership Team
Arthur Conklin
Professor Emeritus
Brené Brown
Huffington Endowed Chair + Research Professor
Recent News
2025-12-04
2025-10-25
Company data provided by crunchbase