American Chemical Society · 8 hours ago
Program Coordinator, Expositions & Sponsorships
Washington, DC
Full-time
Hybrid
Mid Level
$70K/yr - $75K/yr
4+ years expAmerican Chemical Society is seeking a Program Coordinator for Expositions & Sponsorships. This role involves assisting with expo and sponsorship sales, managing logistics, and enhancing the exhibitor and sponsor experience through effective communication and project management.
ChemicalCommunitiesNon Profit
Responsibilities
Coordinate timelines and project management for expo operations and sponsorship fulfilment. Monitor key deadlines and ensure compliance with event policies and procedures
Coordinate expo projects, events, or activations as assigned and coordinate logistics and support onsite execution
Coordinate timelines and updates to the expo management system and sponsorship prospectus and other documents and website
Tracks KPIs, deliverables, and fulfillment for exhibitor and sponsor packages
Manage customer service and communications with exhibitors, sponsors, vendors, and internal teams
Research new initiatives, tools, and best practices to improve the exhibitor and sponsor experience
Maintain accurate reports, and update systems related to booth sales, sponsorship sales, exhibitor services, logistics, and project management
Contribute to post-event reporting, reconciliation, SOPs, and process improvement initiatives
Assist the expo and sponsorship unit with coordination of organizational tasks
Perform other duties as assigned by management
Qualification
Required
Education: Bachelor's Degree (required)
Experience: 4+ years of experience in tradeshow and sponsorship operations, and marketing background desired
Technical Proficiency: Proficient in the use of A2Z, eShow, Asana, Microsoft Office Suite (particularly Word, Smartsheet, and Excel)
Skills: Exceptional communication skills, including grammar, spelling, editing, proofreading and generating original content, and organizational skills
Superior organizational skills with ability to manage multiple priorities and meet deadlines
Detail-oriented with strong time management and project tracking skills
Ability to work effectively with all levels of staff, volunteers, members, and vendors
Critical thinking, analytical, and problem-solving skills
Attributes: An Initiative-taker with strong work ethic
Approaches responsibilities with a sense of ownership, consistently following through on tasks with diligence and accountability
Maintains a high standard of quality in work and reliably meets deadlines in a fast-paced environment
Ability to work nights and weekends during events
Ability to move about to accomplish tasks for extended periods during events and lift 25 lbs. during events
Approximately 15% travel
Preferred
Certification: CMM, CMP, or other industry certification preferred
Experience in an association environment is also a plus
Company
American Chemical Society
The American Chemical Society is a non-profit scientific society that supports scientific research and inquiry in the field of chemistry.
1001-5000 employees
H1B Sponsorship
American Chemical Society has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (7)
2024 (8)
2023 (6)
2022 (5)
2021 (3)
2020 (5)
Funding
Current Stage
Late StageLeadership Team
Albert Horvath
Treasurer and Chief Financial Officer
Recent News
2025-12-18
2025-12-13
Company data provided by crunchbase