The University of Texas at El Paso · 1 month ago
Administrative Specialist II – Mining Engineering Program
El Paso, TX
Full-time
Onsite
Entry, Mid Level
$42K/yr - $42K/yr
2+ years expThe University of Texas at El Paso is a comprehensive public research university focused on increasing access to higher education. The Administrative Specialist II role provides advanced administrative and program coordination support to the Mining Engineering Program, managing operations, scheduling, finances, and personnel processes.
EducationHigher EducationUniversities
Responsibilities
Oversees office operations, staff assignments, and workflow efficiency
Ensures compliance with university administrative, financial, and recordkeeping policies
Maintains department records, databases, and digital filing systems for easy retrieval and audit readiness
Serves as a resource for faculty, staff, and students regarding departmental policies and procedures
Performs other related duties as assigned
Coordinates the department’s academic, event, and meeting schedules
Prepares and updates semester course schedules and faculty teaching assignments through the scheduling system
Arranges departmental meetings, committee sessions, and special appointments; prepares agendas and records meeting minutes
Manages shared calendars and communicates important deadlines to faculty, staff, and students
Manages departmental accounts, including state, grant, and foundation budgets
Prepares monthly financial reconciliations and maintains detailed archived documentation
Oversees departmental purchasing, reimbursements, and procurement processes in compliance with university policies
Coordinates faculty and staff travel arrangements, including registration, transportation, and expense reporting
Administrate graduate and undergraduate student hiring processes, onboarding, and position tracking
Provides administrative support for new faculty and staff recruitment, hiring, and orientation processes
Maintains records of graduate and undergraduate student records in departmental and university systems
Supports graduate student advising processes through progress tracking and record management and assists in communication between students, advisors, and graduate school offices
Plans and executes departmental events like seminars, workshops, and open houses
Coordinates logistics for summer camps, outreach programs, and community engagement initiatives
Develops promotional materials such as flyers, newsletters, and announcements to support departmental visibility
Provides administrative assistance for grant and contract activities, including data collection, compliance documentation, and reporting
Maintains organized records for funded projects and monitors financial activity as directed
Carries out supervisory responsibilities in accordance with the organization's policies and applicable laws
Qualification
Required
Bachelor's degree or equivalent within the area of assigned responsibility
Two years related experience to the statement of duties and responsibilities; or equivalent combination of education and experience
Preferred
Three years of administrative experience, preferably in higher education
Experience with university-level scheduling, student hiring, or financial systems
Knowledge of institutional travel, purchasing, and HR procedures
Experience coordinating academic events, summer programs, or student outreach
Background in supporting research and grant administration
Benefits
May be eligible for full benefits, including medical. dental, and vision.
Company
The University of Texas at El Paso
The University of Texas at El Paso.
1001-5000 employees
H1B Sponsorship
The University of Texas at El Paso has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (17)
2024 (6)
2023 (24)
2022 (34)
2021 (36)
2020 (36)
Funding
Current Stage
Late StageTotal Funding
$2.8MKey Investors
Google.orgNational Cancer InstituteU.S. Department of Education
2024-06-04Grant· $1M
2023-04-06Grant· $1M
2022-09-13Grant· $0.55M
Leadership Team
Guadalupe V.
Senior Assoc. Vice President for Business Affairs/Deputy Chief Financial Officer, CGFM
Mark McGurk
CFO/Vice President for Business Affairs, CPA, CGFM
Recent News
2025-10-14
News-Medical.Net
2025-08-17
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2025-08-15
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