Apply on Employer Site

Pace® Labs · 6 hours ago

Administrative Assistant

Greensburg, PA

Full-time

Onsite

Entry Level

$15/hr - $15/hr

2+ years exp

Pace® Labs is dedicated to advancing science for the health and safety of communities. The Administrative Assistant will provide varied administrative support to management and staff, ensuring smooth operational tasks and efficient office management.

Executive Office

Responsibilities

Performs administrative support which requires the exercise of independent judgment, the application of technical skills and a knowledge of detailed or specialized activities related to the department to which assigned

Manages databases and/or spreadsheet files and to develop special report formats

Researches and assembles information from a variety of sources for the completion of forms or the preparation of reports; makes arithmetic or statistical calculations

Conducts specific projects related to the department or office to which assigned; may obtain and/or provide information from other organizations, summarize such information and prepare recommendations

Provides information to clients or to staff that requires the use of judgment and the interpretation of policies, rules or procedures

Arranges meetings by notifying attendees, reserving rooms and making lodging and/or meal arrangements

Organizes, maintains and purges various departmental files

Prepares correspondence, reports, forms, contracts and specialized documents

Proofreads and checks documents and other materials for accuracy, completeness, and compliance with departmental policies and regulations

Enters and retrieves data and prepares reports using a computer; reviews such reports for accuracy and makes corrections as required; operates standard office equipment

Oversees and personally performs a variety of office administrative details such as entering employee time, preparing purchase requisitions, arranging for the repair of equipment, transmitting information, and keeping reference materials up to date

Acts as receptionist and receives and screens visitors and telephone calls and directs the caller to the proper person or personally handles the call; provides information which requires the use of judgment and interpretation of policies, rules and procedures

Contributes to the efficiency and effectiveness of the department's service to its customers by offering suggestions and directing or participating as an active member of a work team

Promotes and supports the overall mission of Pace Analytical by demonstrating courteous and cooperative behavior when interacting with customers and staff; acts in a manner that promotes a harmonious and effective workplace environment

Qualification

Administrative supportDatabase managementReport preparationBusiness letter writingStandard business arithmeticCorrect English usageTeam collaborationEffective communicationProblem-solvingOrganizational skills

Required

High School Diploma/GED; AND two (2) years of administrative support experience; OR an equivalent combination of education, training and experience

Policies, procedures and functions of the department to which assigned

Administrative practices and procedures, such as business letter writing and the operation of common office equipment

Correct English usage, including spelling, grammar, punctuation, and vocabulary

Standard business arithmetic, including percentages and decimals

Basic budgetary principles and practices

Computer applications and systems related to the work

Principles and practices to serving as an effective project team member

Methods to communicate with staff, coworkers, and customers to ensure safe, effective and appropriate operations

Correct business English, including spelling, grammar and punctuation

Providing varied administrative assistance to a chief executive officer and high-level administrative staff

Interpreting, applying and explaining complex policies and procedures

Using tact, discretion, initiative and independent judgment within established guidelines

Analyzing and resolving office administrative situations and problems

Researching, compiling, and summarizing a variety of informational materials

Composing correspondence and other written independently or from brief instructions

Establishing and maintaining effective working relationships with those contacted in the course of the work

Organizing work, setting priorities, meeting critical deadlines, and following up assignments with a minimum of direction

Contributing effectively to the accomplishment of team or work unit goals, objectives and activities

Maintaining databases, forms, documents and related information

Mobility to work in an office setting, use standard office equipment and stamina to sit for extended periods of time; strength to lift and carry up to 10 pounds; vision to read printed materials and computer screens; and hearing and speech to communicate in person or over the telephone