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Texas Health and Human Services · 2 months ago

RBO Accounting Technician II

Mexia, TX

Contract

Onsite

Mid Level

$2,953.25/mo - $4,365.66/mo

Texas Health and Human Services Commission (HHSC) is dedicated to positively impacting the lives of Texans. The Accounting Technician II provides essential administrative and financial support services, performing complex accounting tasks and ensuring accurate financial record-keeping.

Health Care

Responsibilities

Responsible for processing deposits (call in and entry to CAPPS financials) from the daily receipts and bank deposits for all cash and checks received by the facility. (15%)

Codes, posts, and balances financial accounting documents and records in the Client Trust Fund system. Review and determine available funds in the CTF system and adjust cash accordingly. Review trust fund (client and benefit funds) for appropriateness of items to be purchased and the availability of funds in the individuals trust fund accounts. Posting of receipts and disbursements into the CTF system. Prepare deceased client’s documentation for correspondence with guardians, family, and legal reps for final disbursement of funds. Maintenance of client records to reflect client moves, discharges, and transfers. Disbursement of discharged client account balances. (20%)

Serves as the Procurement Card Coordinator who is the liaison between the agency PCS Procurement Card Administrator, Accountant V RBMO, hospital cardholders, and managers. Reconciles account statements from the procurement card statement to purchases made within the billing cycle per the departmental procurement logs. Provides procard usage reports as requested by the agency Procurement Card Administrator. Assigns budget coding to purchases and provides entry to RBMO to enter into CAPPs Financials. (15%)

Provides various accounting audits as required by policy and procedure. Audits include daily audit of cashier’s receipts to daily bank deposit to verify amounts and correct bank account detail, monthly count and balance of petty cash and petty cash from the canteen (if available on campus), quarterly audits of unused checks for trust fund, benefit fund and revolving fund, unclaimed employee payroll warrants and unused cashier receipts. Researches and reconciles discrepancies in accounts, bank statements and CTF system. (15%)

Travel coordinator for the facility, which includes all tasks associated with employee travel. This includes airline reservations, hotel reservations, rent a car arrangement, travel card processing, and reconciling travel forms. Scan and send travel details to State office accounting for processing in CAPPs financials. (10%)

Assists RBMO Accountant I on employee payroll processes and questions for the facility employees and contractors. (5%)

Preps payment, cash, journals, and related vouchers for submission to State office accounting. These documents will be either scanned or mailed to SOA (Regional office task only). Prep and scan all deposit, bank information and reports to submit to RBMO Accountant IV for reconciliation (both regional and non-regional tasks). (10%)

Assists with getting invoices approved prior to entry and payment. Tracks invoices to ensure payments have been processed against them. Invoices are tracked in an Access database. (5%)

Other duties as assigned include but are not limited to administration, cashiers, and fiscal services. Provides training on tasks to new employees in the same role. Participate and/or serve in a supporting role to meet the agency’s obligation for disaster response and/or recovery or Continuity of Operations (COOP) activation. Such participation may require an alternate shift pattern assignment and/or location. (5%)

Qualification

Accounting principlesCAPPs FinancialsMicrosoft ExcelAccounts payableRecordkeeping systemCustomer serviceTraining skillsCommunication skills

Required

Experience functioning within a business process

Graduation from a standard or high school or equivalent

Knowledge of generally accepted accounting principles and procedures affecting the maintenance of accounting records and automated accounting systems

Ability to apply accounting theory to transactions and internal control procedures

Knowledge of accounts payable and reconciliation

Skill in using a personal computer

Microsoft applications to include proficiency in Excel, Word, and Outlook

Ability to prepare and maintain records, files, and reports; and to train other employees

Applicants must pass a fingerprint criminal background check, pre-employment drug screen, and registry checks including the Client Abuse/Neglect Reporting System (CANRS), Nurse Aide, Medication Aide and Employee Misconduct and HHS List of Excluded Individuals/ Entities (LEIE)

Males between the ages of 18 – 25 must be registered with the Selective Service

All State Supported Living Center Employees are subject to Random Drug Testing

Flexibility in work hours may be required for this position

The position may be required to work overtime and/or extended hours

Must be willing to work weekends and holidays

All applicants must be at least 18 years of age to be considered for employment at a state-operated facility