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Extend · 4 hours ago

People Administrator & Office Manager

San Francisco, CA

Full-time

Onsite

Mid Level

$66K/yr - $96K/yr

3+ years exp

Extend is revolutionizing the post-purchase experience for retailers with AI-driven solutions. The People Administrator & Office Manager will support various People functions and manage the San Francisco office while ensuring a positive employee experience.

E-CommerceRetail

Responsibilities

Support People functions, including onboarding, recruiting, payroll, reporting, employee relations and other requests as needed from executives

Plan, coordinate and execute in-office events, including but not limited to, board meetings, onsite(s) and client visits. This includes full event planning support with hotel and restaurant reservations

Plan and execute company-wide wellness events

Responsible for all aspects of the company’s San Francisco office including:

Manage overall office budget

Cover and coordinate with the front desk, greet guests and handle all communications and logistics related to the office or office events, including creation and tracking of key cards

Maintain overall look and feel of the office assuring neat & tidy appearance, including meeting rooms, lobby and kitchen, and monitor recycling/waste management/office cleaning

Receive incoming physical and virtual mail, packages and distribute plus prepare shipments via USPS, FedEx or other courier service

Oversee and coordinate office calendars, meals, meetings and events, including food catering orders, setup and cleanup

Order/maintain office supplies and company swag, food and drinks, room signs, furniture, etc

Handle office issues/repairs as they occur with contractors and building management and be local point of contact for all IT and Security-related needs

Lead any office moves

Qualification

Office managementHuman resourcesEvent planningGoogle SuiteMicrosoft ExcelCommunication skillsInterpersonal skillsProblem solvingAttention to detailTeam player

Required

3+ years of experience in office management and/or human resources

Lives within commutable distance to the Financial District in San Francisco, CA, because this is an in-office position / five days a week

Strong communication and interpersonal skills

Ability to multitask, problem solve, prioritize and exercise judgment

Willingness to go above and beyond to achieve results while setting high standards and aiming for continuous improvement

Excitement about working cross-functionally and being a team player, working with employees across different time zones and on projects that are new and/or unfamiliar, depending on the shifting needs of the company

Extremely high level of attention to detail, professionalism and responsiveness and exceptional organizational skills

Fluency in Google Suite and Microsoft Excel/Word, including shortcuts

Ability to work independently, with minimal supervision, and also as a member of a team