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Associa · 3 hours ago

Administrative Assistant

Richardson, TX

Part-time

Onsite

New Grad, Entry Level

$20/hr - $21/hr

0+ years exp

Associa is a leading company in community management with over 225 branch offices across North America. The part-time Administrative Assistant will support general office activities, assist with administrative tasks, and provide customer service support while reporting to the Community Manager.

AccountingCommunitiesConsultingProperty ManagementReal Estate

Responsibilities

Vendor Communication – scheduling vendors, paying invoices, working directly with the board to coordinate on needed repairs

Homeowner Communication – Assist with communication with homeowners who come into the office onsite, via email, via TownSq, via phone, or on the Association's website

Compliance inspections – Assist with community inspections, review and issue violations, and mail violations

Clubhouse reservations – tracking, taking deposits, coordinating the clubhouse monitor, and scheduling reservations

Attend board meetings with Community Manager and take minutes at the meetings (if requested)

Process minor violations

Organize and prepare correspondence relating to association business

Receives and responds to incoming calls from homeowners, Board members, and vendors, and follows through on various requests

Reviews invoices for completeness and accuracy of charges and prepares payable vouchers for the manager’s approval

Processes and distributes incoming and outgoing mail for the Association

Prepares and assists community managers with monthly board packages and in-house mailings

Update homeowner and association information in C3 and shared files

Support the Community Manager with tracking lease properties within the community, and sending communication and violations as needed

Processes print jobs, scanning, and faxing as general office support when needed

Files association documents for General Manager and arranges for delivery and pick up of documents from storage when necessary

Process gate requests

The preceding functions have been provided as examples of the types of work performed by employees assigned to this job classification. Management reserves the right to add, modify, change, or rescind the work of different assignment positions

Other duties as assigned

Qualification

Microsoft OfficeProfessional communicationCustomer serviceOffice equipment knowledgeBusiness correspondenceInstruction interpretationTime managementConfidentiality