Parker Poe Adams & Bernstein LLP ยท 2 months ago
Administrative Assistant / Legal Professional Assistant
Columbia, SC
Full-time
Onsite
Mid Level
3+ years expParker Poe Adams & Bernstein LLP is a long-established firm in the Southeast that values collaboration and community service. The Administrative Assistant / Legal Professional Assistant will provide essential administrative and legal support to a team of attorneys, ensuring efficient daily operations and exceptional service to clients and vendors.
BankingConsultingFinanceGovernmentReal Estate
Responsibilities
Manage the calendars for the assigned attorneys including scheduling, rescheduling or sending individual or group meeting invitations and tracking participation and attendance; Coordinate travel arrangements including scheduling flights, ground transportation, overnight accommodations, preparing directions, confirming travel schedules and completing expense reports
Perform administrative duties including scheduling appointments, drafting routine correspondence, scanning and converting various documents, and reading and routing incoming mail
Schedule and coordinate in-person meetings including arranging catering, reserving conference rooms, and coordinating with attorneys and other administrative support staff when appropriate
Prepare, edit, and file correspondence, documents, reports, and presentations, ensuring proper indexing and filing of original documents both paper and in the electronic records management system
Prepare and revise legal documents, contracts and correspondence, calendaring deadlines, and filing/recording legal documents and financing statements
Manage contact information and new client intake information
Serve as back-up support for attorneys, paralegals or other administrative staff, as needed
Attend team meetings to ensure client needs are properly met and prioritized
Adhering to all firm policies, procedures, standards and guidelines, including maintaining client confidentiality
Other duties as assigned by the attorney team
Qualification
Required
High School diploma/GED and a minimum of 3 years of experience as an executive assistant in a professional services industry or the equivalent combination of education and experience
Strong time management and organizational abilities, with a proven capacity to prioritize tasks, manage concurrent projects, and perform effectively under pressure
Must be adaptable to shifting deadlines and responsive to urgent requests
Advanced proficiency in Microsoft Office Suite, especially Word, Outlook and PowerPoint
Excellent written and oral communication skills including grammar, punctuation and proofreading
Exceptional interpersonal and customer service skills
Polished and professional image is paramount
Skilled in the operation of office equipment such as copy/scanning machine, postage meter, and fax machine
Motivated, self-directed individual with ability to anticipate and resolve issues and work with minimal supervision
Committed to a collaborative mindset and to actively contribute to team-oriented goals
Preferred
College degree preferred
Familiarity with Adobe, databases, electronic document management systems, and electronic billing and expense report systems preferred
Company
Parker Poe Adams & Bernstein LLP
Businesses and local governments turn to Parker Poe to structure transactions, navigate regulations, and resolve disputes.
501-1000 employees
Funding
Current Stage
Late StageLeadership Team
Skip Lohmeyer
Chief Information Officer
Recent News
2025-08-13
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2024-11-20
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