Universal Music Group · 1 month ago
Executive Assistant
West Hollywood, CA
Full-time
Onsite
Mid, Senior Level
$82K/yr - $147K/yrUniversal Music Group is the world’s leading music company, committed to artistry, innovation, and entrepreneurship. The Executive Assistant will support the Chairman and CEO of Capitol Records, manage correspondence, schedule, and maintain relationships with high-level clients while exercising discretion and independent judgment.
Audio Recording and ProductionMedia and EntertainmentMusicPublishing
Responsibilities
Regularly and directly support the Chairman and Chief Executive Officer of Capitol Records with carrying out their duties, including, but not limited to, preparing corporate documents and presentations, reviewing and analyzing information and documents relating to business operations, managing critical projects, coordinating business projects, interviews, etc
Regularly and directly support Executive with their correspondence. This may include managing the Executive’s email
Manage Executive’s schedule, which includes, but is not limited to, planning and coordinating internal/external meetings, conferences, business and personal travel (domestic and international), etc. Anticipate critical events and Executive’s needs
Serve as gatekeeper for Executive by screening, prioritizing, and escalating requests and inquiries
On behalf of Executive, regularly and directly interact with clients, potential clients, artists, and other high-level/VIP persons, and establish and maintain relationships (internal and external)
Manage Executive’s meetings and presentations, which includes, but is not limited to, meeting organization, document preparation, and occasional coverage and taking minutes/notes
Support Executive with civic and industry commitments. This may include attendance at industry events
Uphold a strict level of confidentiality
Regularly exercise discretion and independent judgment in performing the above
Additional duties as assigned
Qualification
Required
Previous executive assistance experience supporting a CEO, EVP, President or other high-level executive with discretion and confidentiality
Must have experience in, and be comfortable with, regularly exercising discretion and independent judgment on matters of significance
Develop and demonstrate professional knowledge of the business
Must be a self-starter with the ability to prioritize, organize and establish administrative procedures and work under pressure
Ability to anticipate needs, problem solve, identify solutions, consider options, and take action, with minimal direction or supervision
Proven ability to work effectively with C-Level executives and senior-level clients
Ability to manage highly confidential information and to act calmly and professionally
Extreme discretion with sensitive information
Dynamic and assertive personality; professional demeanor
Adaptable to a variety of situations with numerous personalities
Excellent follow-through and attention to detail
Ability to excel in a fast-paced, ever-changing environment
Excellent customer service skills
Excellent organization and time management skills
Excellent written and verbal communication
Ability to create efficiency using technology and music-based systems
Advanced knowledge of travel logistics- itineraries, international and domestic
Strong proficiency in and working knowledge of Outlook and other Microsoft Office Products
Ability to work flexible hours in a dynamic environment
Ability to travel as needed
Ability to sit and stand for long periods of time
Preferred
Music or entertainment experience preferred
Benefits
Comprehensive medical, dental, vision, and FSA options, as well as:
100% coverage for out-patient mental health services
Wellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)
A lifetime fertility support allowance of $30,000 to plan participants
Student Loan Repayment Assistance and Tuition Reimbursement
100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensation
Flexible Paid Time Off (PTO) for exempt employees
3-weeks PTO for non-exempt employees
2-weeks paid Winter Break
10 Company Holidays (including Juneteenth and Wellbeing Day)
Summer Fridays (between Memorial Day and Labor Day)
Generous paid parental leave for every type of parent
Company
Universal Music Group
Universal Music Group is a music-based entertainment company that offers music recording, publishing, and merchandising services worldwide. It is a sub-organization of Leviy Publishing.
Founded in 1934
10001+ employees
H1B Sponsorship
Universal Music Group has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (19)
2024 (24)
2023 (14)
2022 (22)
2021 (18)
2020 (19)
Funding
Current Stage
Public CompanyTotal Funding
$8.65BKey Investors
William AckmanTencent
2023-06-06Post Ipo Debt· $802.31M
2021-09-21IPO
2021-06-21Secondary Market· $4.17B
Leadership Team
Devraj Sanyal
Chairman & CEO, Universal Music Group, India & South Asia; SVP Strategy "AMEA"
Timothy Xu
Chairman and CEO
Recent News
Music Business Worldwide
2026-01-20
Company data provided by crunchbase