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USAJOBS · 2 months ago

ADMINISTRATIVE ASSISTANT, NF-02/RFT, CHURA WARABI CDC, CAMP COURTNEY

Camp Courtney Okinawa, Japan, USA

Full-time

Hybrid

Entry Level

$16/hr - $17/hr

1+ years exp

Marine Corps Community Services (MCCS) is looking for the best and brightest to join our Team! The Administrative Assistant will provide clerical support for the Child Development Center Manager and CDC staff, ensuring smooth and effective operations within the organization.

ConsultingGovernmentHuman ResourcesInformation TechnologyInternetStaffing Agency

No H1B

U.S. Citizen Only

Responsibilities

Receives visitors and telephone calls; refers to supervisor, appropriate staff or other offices, or personally provides information based on own knowledge of CDC activities or information which can be located in the files

Briefs personnel/parents concerning available services

Receives incoming mail, takes action on routine administrative matters, and routes other material to supervisor or appropriate staff

Establishes suspense controls and follows up to assure timely action

Provides clerical support for the Child Development Center Manager and CDC staff

Schedules and reminds supervisor of appointments, and makes arrangements for times, participants, and locations of meeting in accordance with guidance

Schedules appointments for staff when required

Orally relays messages and instruction from supervisor to staff

Provides instructions and assists staff in matters of correspondence, publicity and bulletins

Reviews outgoing correspondence prepared for supervisor¿s approval, checks for spelling, typographical accuracy, conformance to format and procedural instruction

Composes correspondence of a routine and non-technical nature based on brief notes, oral instructions, precedents, or information available in the files

Types a variety of narrative and tabular material form drafts, notes, oral instructions, or own composition

Prepares material in final form utilizing a variety of correspondence and reports formats, assures accuracy of spelling, grammar, punctuation, and assembles material in proper order

Obtains, compiles and summarizes statistical data from records and feeder reports for a variety of recurring reports such as base population profile, EEO statistics, CDC reports and Child Care Information System requirements

Establishes and maintains files involving classifying material into many subject heading and subheadings, and disposition of files

Searches for and withdraws requested material

Files revised regulatory publications

Prepares projected requirements and purchase orders for both APF and NAF purchasing of supplies and equipment

Forwards receiving reports when supplies are received

Maintains budget data for Child Development Center (CDC)

Operates the organization¿s personal computer

Inputs, deletes, selects and manipulates data for Child Care Information System; Child Care Resource and Referral System; equipment and property inventory management data to include purchase dates, original costs and depreciation schedules for equipment replacement due to upgrading authority, theft or other losses of property

Performs cash handling duties to include receiving fees and payments from patrons

Provides World Class Customer Service with an emphasis on courtesy

Assists customers and communicates positively in a friendly manner

Takes action to solve problems quickly

Alerts the higher-level supervisor, or proper point of contact for help when problems arise

Adheres to safety regulations and standards

Promptly reports any observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor

Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment

Performs other related duties as assigned

Qualification

Clerical support experienceMicrosoft Office proficiencyBudget managementBasic bookkeepingEnglish language skillsCustomer serviceCommunication skillsProblem-solving skills

Required

Must be at least 18 years old and have graduated from high school or been awarded a certificate equivalent to graduating from high school

A minimum of one year experience and knowledge in responsible clerical support work, such as managing files and records, preparing documents and correspondence, receiving visitors or telephone calls, etc

Must be able to accommodate a flexible work schedule

Must be able to obtain and maintain a health card

Must be able to obtain and maintain a National Agency Check with Inquiries and State Criminal History Repository Check (Tier 1) with Childcare background checks which are required for positions that involve working with children under the age of 18

Have a strong command of English language to include written and oral skills and knowledge of grammar, spelling, punctuation and required format

Knowledge of the organization functions and procedures of the branch to perform such duties as refer phone calls and visitors, provide general information, obtain information for report from the staff and other post activities, and distribute and control mail

Knowledge of Marine Corps installation regulatory guides, operating procedures and policies and internal procedures applicable to clerical and administrative assignments in order to carry out and coordinate many different procedures such as those required to prepare and maintain budget data, maintain office files, obtain supplies, reproduction and maintenance services, prepare and review correspondence, and prepare various recurring reports

Knowledge of basic bookkeeping

Knowledge and Skill in operating a personal computer, various software programs (Microsoft Word, Excel, etc.), standard office equipment (i.e. typewriters, copiers and fax machines) is essential

Skill in meeting and dealing with people of diverse social, national, cultural and occupational backgrounds

Must complete Cash Handling Training Course before handling fund and Refresher Course once per year