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Jewish Board of Family and Children's Services · 16 hours ago

Office Manager

New York, NY

Full-time

Onsite

Mid Level

3+ years exp

The Jewish Board of Family and Children's Services provides therapeutic and support services to adolescents and is seeking an Office Manager for the Kaplan House. The role involves leading a team to ensure smooth operations, providing program support, and building relationships within the community.

AssociationHealth CareMental Health

Responsibilities

Supervise and provide training to all clerical staff and porters; manage workflow

Perform regular evaluations and recommend promotions or changes of assignments for apportioned staff

Oversee Daily Census and ensure that agency's billing policies and procedures are being adhered to

Monitor, distribute, replenish, and reconcile monthly the petty cash and pay card statements for the program and do so accurately and with evidence of accountability

Implemented and oversees an inventory tracking system which allows for constant review of purchase patterns as well as staff and client needs

Submit all PAF’s and HR related forms in a timely fashion

Maintains forecasted weekly schedules in Dayforce

Oversees the maintenance and repairs of vehicles to the program

Oversees and tracks the operations of information technology in regard to functioning, repairs, installation, etc

Liaison for program and Facilities

Provide secretarial support to the Division director and other management staff members, especially in confidential matters. The office manager is responsible for using great discretion when it comes to working side by side with the management team at both sites

May be called upon to perform any of the tasks normally associated with his/her subordinates

Functions directly as director’s assistant in day-to-day operations

Will organize and participate in youth activities

Advocates on behalf of residents with other services providers