Apply on Employer Site

MSM Inc. · 1 month ago

Procurement & Estimating Coordinator

Webster, NY

Full-time

Onsite

New Grad, Entry Level

$62K/yr - $70K/yr

MSM Inc. is a woman-owned experiential agency that specializes in bringing brands to life through strategy and award-winning experience design. The Procurement & Estimating Coordinator will manage on-site service orders for tradeshows and events, ensuring efficient project execution and strong vendor relationships.

Digital MediaEventsTrade Shows

Responsibilities

Source and purchase a wide variety of products and services for tradeshow and event needs, ranging from routine supplies to specialty or custom items

Build, maintain, and leverage strong vendor relationships to drive accountability and ensure successful project outcomes

Collaborate with the team to analyze specifications and accurately estimate costs

Create project estimates, purchase order requisitions, and reconcile credit card transactions for accurate billing and budget alignment

Track purchasing workflows, manage order timelines, and ensure timely material delivery for event setups

Manage and resolve order discrepancies, pursue credits or adjustments, and reconcile billing issues

Support project management team as the liaison between vendors, labor partners, and internal teams for project coordination

Prepare project closeout reports and ensure accuracy in purchase orders and invoicing

Adapt quickly to last-minute changes, urgent vendor issues, or onsite challenges, providing support and solutions as needed

Champion cost-effective buying practices and ensure compliance with company requirements

Assist the team in various assigned projects or initiatives

Qualification

Vendor Relationship ManagementMicrosoft OfficeProject ManagementOrganizational SkillsCommunication SkillsCustomer ServiceProblem-SolvingTeam CollaborationAttention to DetailAdaptability

Required

Bachelor's Degree or equivalent experience required

A team player that collaborates well with others to achieve common objectives

Highly motivated and resourceful self-starter, and possess the capacity to solve problems and think proactively

High level of organizational, planning & problem-solving skills, with the ability to prioritize with minimal direction and manage multiple competing projects/tasks in a fast-paced environment

Strong attention to detail, with sense of urgency to obtain results, consistently meet deadlines and produce accurate work

Exceptional written and verbal communication skills (phone, remote, and in person)

Ability to accept constructive criticism

Proficiency with Microsoft Office applications, with capacity to learn and understand new systems and processes