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O'Reilly Auto Parts · 5 hours ago

Real Estate Project Administrator

Springfield, MO

Full-time

Onsite

Mid Level

3+ years exp

O'Reilly Auto Parts is a company with a proven track record of growth and stability, seeking a Real Estate Project Administrator. The role involves overseeing the development and construction of new store locations, managing communications regarding development schedules, and ensuring compliance with lease obligations.

AutomotiveManufacturingRetailWholesale

Responsibilities

Maintain ownership of each store from site selection through store opening

Maintain all formal communications as it pertains to the development schedule and lease obligations

Manage the overall development and construction of each store

Maintain strategic vision towards resource management and provide checks and balances for cost control

Assist the Expansion Committee by providing solutions, pricing and development feasibility for prospective properties

Respond to municipality violations for prospective properties prior to project commencement

Review Geotechnical Reports, Phase 1/2/3, Asbestos Surveys, Lease Documents and provide solutions for conflicts with the intended development

Receive the construction documents from the Design Department

Review the plans for feasibility of construction as well as value engineering opportunities

Review the Lease and Work Letter to understand the specific terms of individual leases

Contact the landlord to discuss the project, terms of the lease and verify the landlord has submitted for all necessary permits

Place the project onto the R.E. Schedule based on historical data, consultant reports, location, climate and operational strategy

Review the preliminary pre-engineered metal building order and verify the proper dimensions have been designed and the appropriate materials are being ordered

Once the order has been verified, provide final approval for fabrication

Assist the design team by securing the necessary surety’s, special inspection documentation and permit applications

Review preliminary and final construction documents for feasibility of construction and value engineering opportunities

Negotiate with authorities having jurisdiction (state, city, fire marshals, etc.) for a reasonable scope of work and fee structure

Track projects throughout due diligence and design phases and make necessary adjustments to the R.E. Schedule

Communicate with the necessary internal departments so they are aware for their budgeting and planning needs

Issue a tentative schedule to Operations, Inventory Control, Store Installations and National Account Vendors when a project has been scheduled for less than 90 days

Develop a list of bidders based on general contractor (G.C.) workloads, performance, licensing and geographical location

Once bidders have been qualified, present the bid list to the Construction Manager for approval

Strategically select the appropriate G.C. based on geographical location, work load, skill set and secure approval from the Construction Manager

Work with the Construction Coordinator (C.C.) to issue R.F.P.’s, notify the appropriate reporting agencies and Operations

Issue R.F.P.’s to construction material testing companies

Submit the Statement of Special Inspections as well as the construction documents for bidding purposes

Monitor design changes and oversee the issuance of addenda and proposal requests

Qualify all proposals and assure they reflect the construction documents

Work with the C.C. on the Bid Tabulation Report and prepare the Rent Factor Change Form to notify the necessary parties of any variance in the estimated rent factor given by the Expansion Committee

Qualify the initial proposal and negotiate individual price points, as well as scope of work, to gain the greatest value for each project

Present all bid documentation to the Construction Manager, Director of Construction and V.P. of Real Estate and secure their approval

Work with the Construction Manager to establish an appropriate timeline based on weather conditions, geographical location, scope of work and operational strategy

Issue the Hard Date Email to the necessary internal departments, G.C. and the appropriate vendors

Issue the Rent Factor Change Form to the Construction Manger, Director of Construction, V.P. of R.E. Director of Site Acquisitions, D.M., R.M. and D.V.P

Work with the C.C. to develop the contract documents and the Notice to Proceed

Issue the Fabrication Release to the appropriate pre-engineered metal building manufacturer

Issue the Insulation Order Form to the insulation/metal door supplier

Notify all other national account vendors of the impending project

Monitor each project by utilizing the Weekly Field Reports, photos and direct communication with the G.C.’s project manager and superintendent

Assist the Utility Coordinator, as necessary, to establish electrical, gas, water and sewer services

Issue the Notice of National Account Delivery to the G.C. at the appropriate stage of construction

Issue the Fixture Installation email to the G.C. once the fixturing schedule has been released from Store Installations

Review and approve all construction materials testing reports

Verify all soils have been properly compacted and moisture conditioned as per the specifications

Verify all concrete compressive strength tests break at the specified P.S.I

Verify all structural fasteners have been torques to the appropriate foot pounds

Visit sites, as required, to verify progress and that plans and specifications are being followed

Provide solutions for construction related issues and meet with governing authorities to negotiate code requirements that do not meet our development model

Issue the Four Week Checklist and verify all issues have been resolved, allowing for the scheduled completion

Coordinate with the appropriate D.M. for the store walk through and inn developing the Punch List

Assure all punch list items are addressed in a timely manner

On the Friday before construction is completed, make final verification the project is ready for Store Installations to set fixtures and install merchandise

Coordinate access to the store for the install team with the G.C. or D. M

Verify all utilities are operational

Issue the Friday Before email verifying all construction items are complete and the store is ready for Store Installations

Work with the Maintenance Coordinators in determining which issues are covered under warranty and which are typical maintenance items

Notify G.C.’s of warranty issues and give them an appropriate timeline to resolve the issue

Assist the C.C. with issuing the Warranty Report and follow up with the G.C. until the issue has been remedied

Work with Construction Administration on A.D.A violations and apply the appropriate amount of pressure to assure the G.C.’s correct the violations

Work with Legal to resolve easement disputes, lien notices and construction defect cases

Represent the company in all court proceedings related to construction

Be available 24/7 to respond to natural disasters

Arrange emergency response for all security and life safety issues related to disasters

Manage all special projects such as corporate/regional office projects and distribution centers

Qualification

Construction ManagementReal Estate DevelopmentProject ManagementMicrosoft OfficeCommunication SkillsNetworking AbilityTime ManagementTeam PlayerConfidentiality

Required

Bachelor's degree in Business Administration or Construction Management and 3 years experience in a construction related position, preferably in the public sector, or comparable related experience

3-5 years experience in corporate real estate with an emphasis on project management, information gathering and reporting

Knowledge of Microsoft Office; including Excel, Word and Power Point

Excellent ability to organize projects

Time management is an essential skill. Set clear timelines for task due dates. Keep timelines up to date

Superior communication skills with all individual departments, general contractors, landlords, etc

Must demonstrate networking ability and maintain a can do attitude with respect to dealing with consultants, contractors, vendors landlords and team members

Personable, able to deal within the framework of a large organization and work with others as a team player

Ability and desire to quickly learn new job related information

Display professional appearance and conduct

Work in a manner which maintains the Company's highest level of quality

Must maintain confidentiality

Strong communication skills