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Armand Corporation · 1 month ago

Senior Document Control Specialist - Engineering & Construction

Newark, NJ

Full-time

Hybrid

Senior Level

5+ years exp

Armand Corporation is an award-winning M/WBE Construction Management firm with over 34 years in the industry, seeking a Senior Document Control Specialist for federal construction projects related to transportation in NY & NJ. The role involves managing and organizing construction documents, overseeing document control processes, and ensuring compliance with established procedures.

Construction

Responsibilities

Manage and file all incoming and existing construction documents, ensuring they are properly organized, version-controlled, and secure

Serve as the task leader for document control, overseeing the receipt, tracking, and distribution of all project documentation

Utilize Trimble (e-Builder) to manage all incoming design documents, including confidential and privileged construction drawings

Log and file all construction documents and transfer finalized records to Document Control according to established procedures

Schedule and coordinate document reviews among the appropriate technical disciplines

Maintain a comprehensive database of all incoming and outgoing project documents and review activities

Prepare regular reports summarizing Technical Assistance Requests (TAA) received, review status, and pending actions

Upload review comments, memoranda, and other supporting materials to project management systems as required

Perform other related duties and tasks as needed

Other related duties and tasks as required

Qualification

Document Handling ExpertiseTask LeadershipScheduling CoordinationTechnical ProficiencyIndependenceProfessionalismCommunication SkillsInitiative

Required

a minimum of five (5) to ten (10) years of experience in records management, document control, and/or scheduling within an architectural, engineering, or construction-related environment

Proven experience managing, filing, and securing engineering and confidential documentation

Demonstrated experience serving as a task leader for document control, including coordinating workflows, maintaining accuracy, and ensuring timely completion of document management activities

Ability to efficiently schedule and track the review of construction documents across multiple technical disciplines

Strong interpersonal, verbal, and written communication skills

Advanced computer skills, including proficiency in Microsoft Office Suite, and the ability and willingness to learn and use various in-house and external platforms such as SharePoint and Trimble (e-Builder)

Demonstrated ability to work independently, manage priorities, and meet deadlines with minimal supervision

Strong organizational skills, attention to detail, and a demonstrated commitment to accuracy, confidentiality, and high professional standards

Ability to pass a TWIC and/or SWAC Background Check at High Level

Valid drivers license may be required depending on site location

Must be authorized to work in the United States

Must be fluent in English (both written and spoken)