ARU · 1 month ago
Office Manager / Bookkeeper
Chapel Hill, NC
Full-time
Hybrid
New Grad, Entry LevelARU is a leading specialty property insurance underwriting company founded in 2016, and they are seeking an Office Manager / Bookkeeper to support the CEO and manage office operations. The role involves overseeing office logistics, bookkeeping, and providing executive assistance while maintaining high levels of professionalism and confidentiality.
AgricultureFarmingFinanceInsuranceInsurTech
Responsibilities
Help ARU be the best in the world at what we do, and do not ever settle for mediocrity. Actively participate in ARU’s culture of collaborative problem-solving
Treat every assignment as an opportunity to: 1) learn and grow as a professional, and 2) prepare for increased responsibilities in the company
Perform with a high level of polish and professionalism, in all spoken and written communications. Address internal and external business challenges in a graceful and tactful manner. Complete all duties with a high degree of urgency, thoroughness, and accuracy
Be the face and backbone of the office: reception, guest experience, meeting prep, mail/shipping, supplies, and vendor coordination
Keep facilities humming: building access, badges/keys, maintenance tickets, safety/compliance checklists, and tidy, professional spaces
Plan logistics for leadership meetings, broker/carrier visits, trainings, and team events (catering, AV, materials, room turns)
AP/AR administration: vendor onboarding (W-9s/COIs), purchase orders, invoices, approvals, payment runs, and customer invoicing
Expense & card management: collect receipts, code expenses, close cards monthly, and chase exceptions to zero
Bank and credit-card reconciliations; help maintain an accurate general ledger and clean monthly closes in collaboration with Accounting
Light payroll coordination and benefits deductions with our providers; maintain files and audit trails with precision
Keep simple reporting current (cash/billings/aging) and escalate anomalies early with recommended fixes
E-mail and Task Management: perform as Will J.'s e-mail surrogate and directly manage the CEO's e-mail inbox, related tasks, and all day to day e-mail correspondence
Draft and disseminate internal communications on behalf of Will J., ensuring clarity, consistency, and alignment with ARU's vision and values
Manage calendars, travel, and briefing materials
Draft concise internal notes, follow-ups, and checklists; capture actions and drive them to completion
Coordinate special projects and vendor quotes on behalf of leadership; bring options, trade-offs, and a recommendation
Assist Will J. with incidental personal matters such as calendar management, correspondence, donations, and gift selections
Partner on onboarding/offboarding checklists (equipment, accounts, handbook acknowledgments)
Maintain confidential personnel and vendor records according to policy; keep templates and SOPs current
Track key renewals (licenses, insurance certs, subscriptions); keep reminders and owners tight
Perform all duties with the highest levels of discretion and confidentiality, maintaining the privacy of the company and Will J. at all times
Master the use of ARU standardized hardware, software programs, third party software, and processing procedures
Other, as assigned
Qualification
Required
Excellent ability to both: 1) LEARN new information and skills, and 2) APPLY new learnings to your professional setting
Demonstrable proficiency in thoroughness, accuracy, organization, resource management, and record-keeping
Exceptional customer service skills, with the strong ability to resolve challenging situations with a patient and calm demeanor
Excellent professional presentation and polish, in the spoken word and written form
Excellent critical thinker and problem-solver under pressure. High intellectual curiosity, with an enjoyment of learning and self-improvement
The Office Manager must live within a 35 minute commute of Chapel Hill, NC
Benefits
100% employer-paid health insurance
Paid time off
100% vested retirement plan with company match
Company
ARU
ARU was founded in 2016 and quickly established itself as the U.S.
Founded in 2016
51-200 employees
H1B Sponsorship
ARU has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
Funding
Current Stage
Growth StageTotal Funding
unknown2021-06-08Acquired
Recent News
2025-05-30
2025-03-20
Company data provided by crunchbase