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Arklign · 2 months ago

Event & Marketing Coordinator

San Jose, CA

Part-time

Onsite

New Grad, Entry Level

$35/hr - $40/hr

Arklign is a technology company focused on transforming the dental service experience. They are seeking an Event & Marketing Coordinator to manage logistics for various events and support marketing operations, ensuring a seamless experience for clients and partners.

Information TechnologyMedical DeviceSoftware

Responsibilities

Plan, organize, and coordinate logistics for all Arklign events including CE courses, webinars, lunch & learns, trade shows, networking, and community events

Plan and coordinate internal office social events, employee celebrations, and team-building activities

Coordinate travel arrangements including flights, rental cars, lodging, and shipping of event materials

Manage catering orders, food coordination, and event setup/cleanup

Oversee event registration, RSVPs, payments, attendee lists, and post-event surveys

Ensure CE compliance documentation, certificates, renewals, and reporting are properly handled

Coordinate raffles, giveaways, and swag inventory

Capture event photos and videos for marketing use

Support technical setup such as audio/video, presentations, and webinar platforms

Serve as liaison between designers, vendors, and management to align branding and design schedules

Maintain and update mailing and contact lists

Work with and organize vendor contact lists to build and maintain Arklign’s contact database

Coordinate and collect sponsorships from vendor partners for events and programs

Collaborate with vendors to cross-promote events and educational programs

Coordinate bulk mail services and print production with outside vendors

Manage Eventbrite pages, email campaigns, and promotional communications

Track and report marketing spend against budget

Maintain organized marketing folders, SOPs, and checklists for recurring workflows

Support creation and editing of PowerPoint, Canva, and Prezi presentations

Maintain the overall event and marketing calendar

Prepare materials, packing lists, and shipment coordination for events and travel

Assist with on-site logistics, setup, and teardown during events

Collaborate closely with the education and management teams to ensure alignment with company goals and branding

Document workflows and maintain updated standard operating procedures (SOPs)

Qualification

Event planningLogistics coordinationMicrosoft OfficeCanvaEmail campaign toolsPowerPointPreziMultitaskingGraphic design coordinationCommunicationTime-management