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National Audubon Society · 1 hour ago

Contracts Specialist

New York, NY

Full-time

Hybrid

Mid, Senior Level

$95K/yr - $105K/yr

5+ years exp

The National Audubon Society is a leading nonprofit conservation organization dedicated to protecting birds and their habitats. The Contracts Specialist will prepare, review, and administer contracts and agreements, ensuring compliance with policies and regulations while collaborating with various teams to standardize best practices.

EducationNon ProfitPublishingWildlife Conservation

Responsibilities

Review and assist in drafting contracts, grant agreements and amendments as requested by project managers. Ensure essential terms are included and described clearly and completely

Liaise with internal stakeholders to understand their requirements and provide contractual solutions

Determine appropriate agreement template for each engagement

Advise on sound business terms to be included and negotiated

Ensure subgrants and contracts required by grant awards are completed and that grant requirements are passed through to the subgrantees

Determine if complexity of engagement requires further legal or financial team participation in preparation of agreements

Perform preliminary review of non-standard agreements. Consult with General Counsel as necessary

Train staff on contract procedures and related best business practices

Facilitate development of a Community of Practice by working with field staff and encouraging knowledge sharing and communication between members

Analyze potential risks that contract terms or changes may pose to organization and escalate for review

Ensure internal due diligence and contractor vetting is completed, relevant approvals are in place & contracts conform to Audubon policies

Review final documents for completeness. Ensure all salient terms are included, proper forms are used, boilerplate terms and conditions are included and that all attachments and referenced exhibits are in place

Ensure insurance certificates and other documents required from contractors are collected

Shepherd agreements through signature process

Ensure executed agreements are communicated to necessary parties to provide contract visibility and awareness and to fulfil regulatory filings

Regularly review policies and procedures and make recommendations for improvements that allow for efficient and smooth functioning operations

Provide input to design and usage of contract management system to ensure streamlined and comprehensive processing of agreements

Maintain and foster culture of safety

Perform other job-related duties as assigned

Qualification

Contract administrationGrant managementMicrosoft OfficeAnalytical skillsCommunication skillsCustomer serviceTeam playerProblem-solvingAttention to detailAdaptability

Required

Associates degree in related field required; An equivalent combination of education and work experience will also be considered

At least five years demonstrated work experience in a contract administration or management position

A high level of organizational skills, a respect for details, and a meticulous attention to accuracy. Must be able to spot errors and inconsistencies. Requires a high level of accountability and responsibility

Experience reviewing business terms and understanding of contractual language required

Excellent writing and oral communication skills, as well as good analytical, editing, and proofreading skills

Proficiency in Microsoft Office, especially Excel, Word, and Outlook

Ability to adapt to various software and automated systems

Exceptional customer service skills and an excellent email and telephone demeanor

Ability to engage professionally with employees at all levels and in all areas of the organization

Must be good humored and a team player

A self-starter with a proactive approach to assignments, one with the ability to work both independently and as part of a team, solve problems with limited supervision, prioritize tasks, and meet deadlines

Commitment to Audubon's organizational values of care, collaboration, change, integrity, impact, and innovation

Preferred

Bachelor's Degree preferred

Experience working in a not for profit or with government grants preferred

Familiarity with Workday a plus

Experience fostering inclusive and collaborative work environments is valued

Company

National Audubon Society

Glassdoor3.2

The National Audubon Society protects birds and the places they need, today and tomorrow, throughout the Americas using science, advocacy, education, and on-the-ground conservation.

Founded in 1905

New York, New York, USA

501-1000 employees